How do you schedule non-project related meetings, etc. for a resou

[Blaise]

I have resources allocated to a couple of different projects. In addition to
project-related tasks, each resource also has blocks of time allocated to
non-project-related tasks (e.g., company meetings).

If I use the individual resource calendar to simply block out the time for
these non-project-related tasks, there's no way to identify what the task is
(i.e., is it something that can be rescheduled or canceled if we need to
re-allocate that time for the project).

I'd thought of creating separate projects that would only contain the
non-project-related tasks for each resource but that seems a bit intense. I'm
new to Project and I also don't understand where/if I can specify that a task
take place at a specific time during the resources' available time. Is that
possible?

Thanks so much!

 

[Rod Gill]

I prefer ignoring non-project work: much simpler. Usual way of doing this is
to calculate or get agreement on the average number of hours per week each
resource will spend on your project. Then calculate teh % of your standard
hours / week and enter the resulting % in teh Max Units column of the
resource sheet. Leave the Calendar alone.

So, 30 hours available in a 40 hour week, enter 75% as the max units. This
should then handle everything when you assign tasks. You need to
retro-actively edit any assignments already made. Task durations will
extend, but this is real.