Insert names, etc. into a standard engagement letter

[Jim Cashion]

I have a standard engagement letter that I want to
automatically insert the addressee's name, address, and
other data into the body of the letter. I used to use
WordPerfect and I was able to do this by inserting merge
fields into the letter. Then I had a separate document
where I entered the variable data. I would then merge the
two and the final letter would have the data inserted into
the right places. How is this done in Word?

 

[Greg Maxey]

Jim,

A mail merge to a form letter. This should get you started:


http://word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm

 

[Suzanne S. Barnhill]

Mail merge is less appropriate for this application in Word (even though in
Word 2002/2003 you can select specific, even single, recipients). A more
common approach would be to create Contacts in Outlook and use Insert |
Address to insert them. If you need data beyond the name and address,
however, a mail merge may be the way to go. See these articles:

How to create a Mail merge
http://word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm

Creating a mail merge Data Source
http://word.mvps.org/FAQs/MailMerge/CreateADataSource.htm

Mail merge from Outlook 2000
http://www.gmayor.com/mailmerge_from_outlook_2000.htm