linking to outlook

[Tina Marie]

Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings that I can
link them to my outlook calendar?

2. where are project calendars stored?

Thanks so much ... Tina

 

[JulieS]

Hello Tina Marie,

My comments are inline.

Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can set
reminders for tasks using the Set Reminder button on the Tracking
toolbar. However, this does not link the task in Project to your
Outlook task list -- it merely copies in information (one time). You
would need to modify the Outlook information if the Project task
moved.

2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP

 

[Tina Marie]

Thanks so much Julie ... I'll pass your answers along ... Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

My comments are inline.

Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can set
reminders for tasks using the Set Reminder button on the Tracking
toolbar. However, this does not link the task in Project to your
Outlook task list -- it merely copies in information (one time). You
would need to modify the Outlook information if the Project task
moved.

2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP

 

[Tina Marie]

Oops ... wanted to ask another question ...

if I select multiple resources, is there a way to change say their
'availability' all at once ... I notice when I do this with tasks it works
.... the dialog does come up as 'multiple' but all fields are greyed out ...
thanks again, Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

My comments are inline.

Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can set
reminders for tasks using the Set Reminder button on the Tracking
toolbar. However, this does not link the task in Project to your
Outlook task list -- it merely copies in information (one time). You
would need to modify the Outlook information if the Project task
moved.

2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP

 

[JulieS]

Hello Tina Marie,

Glad to have helped and thanks for the feedback.

To your newest question -- changing multiple resource availability.
As you discovered, the Resource Information dialog box doesn't work
the same as the Multiple Task Information dialog box. However,
depending upon what you mean by "availability" you can create a base
calendar and apply that base calendar to multiple resources. For
example, you may have people working on your project from another area
of the world which does not share the same holiday schedule as your
other resources, or you may have several resources who work difference
shift schedules. If you create a new base calendar (Tools > Change
Working Time, New) with those changes, you can then set the new base
calendar as the resource's base calendar on either the Resource Sheet
view (Base Calendar field) or using the Resource Information dialog
box.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

Oops ... wanted to ask another question ...

if I select multiple resources, is there a way to change say their
'availability' all at once ... I notice when I do this with tasks it
works
... the dialog does come up as 'multiple' but all fields are greyed
out ...
thanks again, Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

My comments are inline.

Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings
that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can set
reminders for tasks using the Set Reminder button on the Tracking
toolbar. However, this does not link the task in Project to your
Outlook task list -- it merely copies in information (one time).
You
would need to modify the Outlook information if the Project task
moved.

2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Thanks so much ... Tina

 

[Tina Marie]

Great ... thanks again Julie ... this site is awesome by the way ... Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

Glad to have helped and thanks for the feedback.

To your newest question -- changing multiple resource availability.
As you discovered, the Resource Information dialog box doesn't work
the same as the Multiple Task Information dialog box. However,
depending upon what you mean by "availability" you can create a base
calendar and apply that base calendar to multiple resources. For
example, you may have people working on your project from another area
of the world which does not share the same holiday schedule as your
other resources, or you may have several resources who work difference
shift schedules. If you create a new base calendar (Tools > Change
Working Time, New) with those changes, you can then set the new base
calendar as the resource's base calendar on either the Resource Sheet
view (Base Calendar field) or using the Resource Information dialog
box.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

Oops ... wanted to ask another question ...

if I select multiple resources, is there a way to change say their
'availability' all at once ... I notice when I do this with tasks it
works
... the dialog does come up as 'multiple' but all fields are greyed
out ...
thanks again, Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

My comments are inline.




Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings
that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can set
reminders for tasks using the Set Reminder button on the Tracking
toolbar. However, this does not link the task in Project to your
Outlook task list -- it merely copies in information (one time).
You
would need to modify the Outlook information if the Project task
moved.


2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP


Thanks so much ... Tina

 

[JulieS]

You're most welcome and thanks for the feedback. I'm glad you like
the newsgroup -- it's a terrific way of getting answers for many
people (including me) -- and I'm glad you found it!


Julie
Project MVP

Great ... thanks again Julie ... this site is awesome by the way ...
Tina
--
Thanks!!

T. Marie

Hello Tina Marie,

Glad to have helped and thanks for the feedback.

To your newest question -- changing multiple resource availability.
As you discovered, the Resource Information dialog box doesn't work
the same as the Multiple Task Information dialog box. However,
depending upon what you mean by "availability" you can create a
base
calendar and apply that base calendar to multiple resources. For
example, you may have people working on your project from another
area
of the world which does not share the same holiday schedule as your
other resources, or you may have several resources who work
difference
shift schedules. If you create a new base calendar (Tools > Change
Working Time, New) with those changes, you can then set the new
base
calendar as the resource's base calendar on either the Resource
Sheet
view (Base Calendar field) or using the Resource Information dialog
box.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information
about Microsoft Project

Oops ... wanted to ask another question ...

if I select multiple resources, is there a way to change say
their
'availability' all at once ... I notice when I do this with tasks
it
works
... the dialog does come up as 'multiple' but all fields are
greyed
out ...
thanks again, Tina
--
Thanks!!

T. Marie


:

Hello Tina Marie,

My comments are inline.


message


Hi!! Two questions:

1. Is there a way if I schedule some recurring status meetings
that
I can
link them to my outlook calendar?

[Julie] Not directly. If you are using Project 2007, you can
set
reminders for tasks using the Set Reminder button on the
Tracking
toolbar. However, this does not link the task in Project to
your
Outlook task list -- it merely copies in information (one time).
You
would need to modify the Outlook information if the Project task
moved.


2. where are project calendars stored?

[Julie] The are part of the project file (.mpp) You can copy
calendars from one project file to another project file using
the
Organizer command in the Tools menu.

I hope this helps. Let us know how you get along.

Julie
Project MVP


Thanks so much ... Tina