Manage attachments

[livetohike]

Outlook 2000
Is there a simple way to select multiple emails (in the list pane) and
delete their attachments all at once. Currently I have to open each
email, to delete attachments.

Similarly, something that lets you select multiple emails and save
their attachments to a single destination (all at once).

I would even settle for a tool bar button/macro that will delete/save
the attachment(s) of the currently selected email (w/o actually
opening the email).

 

[Brian Tillman]

Outlook 2000
Is there a simple way to select multiple emails (in the list pane) and
delete their attachments all at once. Currently I have to open each
email, to delete attachments.

http://www.slipstick.com/addins/housekeeping.asp

 

[Bangali]

Is there a simple way to select multiple emails (in the list pane) and

delete their attachments all at once. Currently I have to open each
email, to delete attachments.

I learnedr here that when you delete an e-mail, the attachemtnes are
automatically deleted from the PST file

Regards

Bangali

 

[livetohike]

http://www.slipstick.com/addins/housekeeping.asp

Thanks Brian. I took a look and those products seemed like overkill,
and of course I am looking for a 'free' solution. Just to make sure
everyone is clear on what I was asking:

I want to delete the attachment from an email and save the textual
part of the email and I want to do it w/o having to open the email
(i.e. from list view). Is there a Macro I can run that will delete
all the attachments to the currently selected email (ie being viewed
in the preview pane, but not 'open").

 

[Judy]

Hi LiveToHike:

Don't you feel like banging your head against the keyboard sometimes? Your
questions were clear enough but your one responder in particular was just not
getting it! (Or didn't feel especially cooperative.)

I wish I had a Step 1, Step 2 answer but I don't. There are a couple of
ideas listed here:
http://www.pcuser.com.au/pcuser/hs2.nsf/lookup+1/71BFEFB378277476CA256DCA00182C41 (one of the ideas is the slipstick site, though!)

I have Outlook 2003 and tried dragging the attachment (with just the mouse,
then with CTRL and then with the ALT key held down) and although the
attachment moved into a different folder the original remained intact on the
Inbox msg. (I know - you wanted to delete the darn thing anyway!) So, maybe
you'll have to go with a plug-in after all. Good luck!

 

[livetohike]

HiLiveToHike:

Don't you feel like banging your head against the keyboard sometimes? Your
questions were clear enough but your one responder in particular was just not
getting it! (Or didn't feel especially cooperative.)

I wish I had a Step 1, Step 2 answer but I don't. There are a couple of
ideas listed here:http://www.pcuser.com.au/pcuser/hs2.nsf/lookup+1/71BFEFB378277476CA25...(one of the ideas is the slipstick site, though!)

I have Outlook 2003 and tried dragging the attachment (with just the mouse,
then with CTRL and then with the ALT key held down) and although the
attachment moved into a different folder the original remained intact on the
Inbox msg. (I know - you wanted to delete the darn thing anyway!) So, maybe
you'll have to go with a plug-in after all. Good luck!

Thank, but no cigar. The many SlipStick add-ins work on folders or
all incoming email. They save the attachment to disk and leave a link
in the original email.

What I probably should have done is describe exactly what I am doing,
here goes:
I send many, many emails w/ attachments. Obviously I have the
original file I attached to the email save on my system, so I don't
need to keep it inside all emails in the sent folder. I don't like
bulk processing because there may be an occasional case where I do
want to leave the attachment in place. That's it! Could not be any
simpler.

 

[Brian Tillman]

Thank, but no cigar. The many SlipStick add-ins work on folders or
all incoming email. They save the attachment to disk and leave a link
in the original email.

What I probably should have done is describe exactly what I am doing,
here goes:
I send many, many emails w/ attachments. Obviously I have the
original file I attached to the email save on my system, so I don't
need to keep it inside all emails in the sent folder. I don't like
bulk processing because there may be an occasional case where I do
want to leave the attachment in place. That's it! Could not be any
simpler.

Well, if you want to keep attachments for some messages but not for others
and don't want to use any bulk processors, then what choice have you other
than removing manually the attachments you don't want?

 

[livetohike]

Well, if you want to keep attachments for some messages but not for others
and don't want to use any bulk processors, then what choice have you other
than removing manually the attachments you don't want?

Buld processing is OK, but only on selected emails, NOT on entire
folders.

If I had the skill to write an add-in I would put a button on the tool
bar that will delete attachments from any emails you have selected in
the list pain (using CTRL-Clk). The key is to not have to open the
email because that is too slow a process.

I did find "Outlook Attachment Remover Add-in" that is pretty close.
It puts a button on the tool bar, that opens a dialog allowing you to
act on a folder OR the selected files. You can choose to remove the
attachments, but also makes a copy ("moves") the attachment to a
specified folder AND puts a link to the moved attachment in the email.

I don't need the copy of the attachment, but can write a bat to empty
file folder. I don't like the way it sticks a link at the top of
email, but I would have to live w/ that. The worst problem is that
everything works EXCEPT the removal of the attachment. I wrote
support, we will see. Here is the link if anyone wants to try it:
http://www.kopf.com.br/outlook/
Thanks

 

[Bob W]

Brian,
Our IT dept. would go bananas if anyone downloaded any utility file from the
Internet and installed it on a company computer on our network where it could
potentially muck around within Outlook in unknown ways. How do we know any
such utility does not contain data-mining spyware? For that matter (please
don't take personal offense; none is intended) how do we know whether Brian
Tillman is just a real, nice person trying to be helpful, or an alias being
used by some not so nice person who is involved in phishing/spyware and is
posting these comments to entice potential victims? Also, (no offense
intended toward www.slipstick.com), what do we really know about
www.slipstick.com? Who are they, and how do we find out if they are what they
claim on their website? Unfortunately, people need to be very cautious these
days. Where does one go for reliable, definitive answers to these questions?
I think this is a valid point to make, here

 

[Gordon]

Also, (no offense intended toward www.slipstick.com), what do we really
know about
www.slipstick.com? Who are they, and how do we find out if they are what
they
claim on their website?

http://www.slipstick.com/slipstick.htm

Sue Mosher is a respected MVP.....

 

[Bob W]

That's certainly reassuring; hope I haven't raised anyone's flaming wrath
with the prior message; MVPs are certainly impeccably trustworthy and I
greatly respect and support them. When you click on just the link,
www.slipstick.com, you don't first see their info page at
www.slipstick.com/slipstick; you just see a lot of available software and
information links. Might be worth considering adding the MVP logo to the top
of all pages to alert new visitors like myself that it's an MVP's site...

 

[Russ Valentine [MVP-Outlook]]

Just do some research on your own. You will quickly discover that
slipstick.com is widely regarded as the most authoritative source for
Outlook information anywhere, even among the Outlook developers themselves.

 

[Gordon]

Might be worth considering adding the MVP logo to the top
of all pages to alert new visitors like myself that it's an MVP's site...

I agree - that link was WAAAY down at the bottom of a LONG page.....

Sue?

 

[Bob W]

Well said - thanks, Russ!

Just do some research on your own. You will quickly discover that
slipstick.com is widely regarded as the most authoritative source for
Outlook information anywhere, even among the Outlook developers themselves.
--
Russ Valentine
[MVP-Outlook]

Brian,
Our IT dept. would go bananas if anyone downloaded any utility file from
the
Internet and installed it on a company computer on our network where it
could
potentially muck around within Outlook in unknown ways. How do we know any
such utility does not contain data-mining spyware? For that matter
(please
don't take personal offense; none is intended) how do we know whether
Brian
Tillman is just a real, nice person trying to be helpful, or an alias
being
used by some not so nice person who is involved in phishing/spyware and is
posting these comments to entice potential victims? Also, (no offense
intended toward www.slipstick.com), what do we really know about
www.slipstick.com? Who are they, and how do we find out if they are what
they
claim on their website? Unfortunately, people need to be very cautious
these
days. Where does one go for reliable, definitive answers to these
questions?
I think this is a valid point to make, here

 

[Milly Staples [MVP - Outlook]]

Sue Mosher began and maintained that site for many years but recently (2-3 yrs. ago) sold the site to MVP Diane Poremsky, also a long standing and respected Outlook MVP.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Gordon asked:

| |
|| Also, (no offense intended toward www.slipstick.com), what do we
|| really know about
|| www.slipstick.com? Who are they, and how do we find out if they are
|| what they
|| claim on their website?
|
| http://www.slipstick.com/slipstick.htm
|
| Sue Mosher is a respected MVP.....

 

[Diane Poremsky]

How can you be sure about anything you read on the internet?

Anyway... if you can't install software, then the answer is that you need to
remove each one individually. Outlook does not offer a way to do it on
multiple messages. You could write a VBA macro (assuming you are allowed to
by your IT dept), but as trusting as you are, you'd need to write it
yourself, without help as you can't trust what anyone says on the
internet...

Not sure if someone is an MVP? Check the list at
https://mvp.support.microsoft.com/communities/mvp.aspx. While not all mvps
are listed here, the vast majority are.

(For others who can install 3rd party tools... while its prudent to be wary
of some sites and software, you can trust well known developers such as
Mapilab and Sperry software... and always, always download from the
developers own site - not from a 3rd party. Pirated software might be cheap,
but it can also be infected with trojans... the cost of recovering from
trojans can cost more than the software would have. Google is your
friend... and if you aren't sure about someone - google is your friend.
Generally you can trust the advice of anyone who has longevity here and on
the internet).

 

[Diane Poremsky]

Sue sold Slipstick at the end of 2003... to another MVP.

 

[Diane Poremsky]

BTW - if you use the online community interface to these newsgroups and a
user has an MVP icon beside their name, they really are an MVP as it's added
by Microsoft when the user posts and is logged in on the online interface,
Vista's Mail or the new Live Mail client.

 

[Brian Tillman]

Our IT dept. would go bananas if anyone downloaded any utility file
from the Internet and installed it on a company computer on our
network where it could potentially muck around within Outlook in
unknown ways.

Many companies don't give the person using the computer enough permissions
to even install anything.

How do we know any such utility does not contain data-mining spyware?

Because you acquire it from a reputable source, after performing due
diligence by researching said source.

For that matter (please don't take personal
offense; none is intended) how do we know whether Brian Tillman is
just a real, nice person trying to be helpful, or an alias being used
by some not so nice person who is involved in phishing/spyware and is
posting these comments to entice potential victims?

Well, I do have "Outlook MVP" in my sig now, and I'm fairly sure the other
MVPs would call me to task if Microsoft hadn't awarded it and I were
claiming it for myself.

Also, (no
offense intended toward www.slipstick.com), what do we really know
about www.slipstick.com? Who are they, and how do we find out if they
are what they claim on their website?

Again, due diligence. Contact them by means other than email. Look up the
company hosting the web site. Slipstick is owned by an Outlook MVP.

 

[livetohike]

BTW - if you use the online community interface to these newsgroups and a
user has an MVP icon beside their name, they really are an MVP as it's added
by Microsoft when the user posts and is logged in on the online interface,
Vista's Mail or the new Live Mail client.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Sue sold Slipstick at the end of 2003... to another MVP.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Seems like this got a bit off-topic, but still good information to
know. Thanks to all who responded.
I am not limited by an IT department (it is just my home computer) so
I can, and do install all kinds of software from the Internet (w/
prudence).

After much discussion and research, it is apparent that what I want
does not exist. But I felt the need to clarify a few points because I
got the sense that some posters felt what I described was
unnecessary. I think there would be a market for it and I would
certainly be the first buy. Here goes.

Note: I don't know if this helps your programmers but: In 2000 a right-
click on an email in list view displays "View Attachment" option. If
there was a "Delete Attachment" option, this thread would not
exist. ;-)

Incoming Email
-I read most of my incoming email in the preview pane and rarely
actually 'open' it.
-It is a this point (while reading the email) that I can make an
intelligent decision regarding keeping or deleting the attachment, not
days or weeks later.
-Batch processing is obviously not geared for a case by case on the
fly scenario as described above.
-That is why a button that acts on the current email is ideal.
-It would also allow me to arrow-down through the list view and delete
attachments w/ a quick click as each email is displayed in the preview
pane.
-I could review outgoing mail in a similar manner and quickly remove
unwanted attachments: Down-Arrow delete, Down-Arrow delete, and so on.

I tried the batch tools, but since they typically act on an entire
folder (or use a filter) I had to move the desired emails into a temp
folder, run tool, then move them back (twice: once for Inbox and again
for Sent Items). That was slower than just opening and deleting
manually.

My idea would replace the following w/ one click (on the tool bar or
context menu):
Open email
Select desired attachments (displayed at the bottom of email)
Right-Click attachment(s)
Select Remove
Close email

BTW I could not find any menu commands to delete attachments once the
email is open. Is using the context menu of the selected attachment
the only way?