Masking Text

[Cy Dodimead]

I am trying to create a document that will print out onto
headed note paper. There are various headings on the note
paper that I have duplicated on my word document. I want
to be able to view these headings on screen but not print
them as it would overlay on the headed paper which already
has these headings.

e.g

Our reference: JD/

I want to view on screen the "Our reference: JD/" but not
print it or be able to alter it's position on the screen
but be able to type the reference in and print as normal
after the forward slash.

 

[Suzanne S. Barnhill]

Format the text as white and it will not print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Cy Dodimead]

But if you format the text as white you can't see it on
screen. I want to be able to view it, but not be able to
alter it or view it. It's basically for a beginner at
computers who I want to make it very easy for them not to
go wrong! Talk of changing font colours will just scare
them!

 

[Suzanne S. Barnhill]

Possibly you could set this up as a form with the "Print data only for
forms" setting. I've never tried this, so I don't know whether it prints the
data in the appropriate location or not.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Cy Dodimead]

Where is the "Print Data only setting for forms" option
located. I get the feeling it might work if I can find
the setting!

 

[Shauna Kelly]

Hi Cy

Tools > Options > Print. There's a checkbox for "Print data only for
forms".

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Cy Dodimead]

This works fine but is there anyway to do it the other way
around. i.e Everything in a text form field is NOT printed
but all other text on the page is printed. Can you stop
a .jpeg from being printed but still view it on the page.
I would post the document on the newsgroup but you can't
attach documents!

Cy

 

[Jay Freedman]

Hi, Cy,

There isn't any provision for printing everything except the text form
fields, other than emptying all the fields. You could try doing that,
by using Tools > Unprotect Document and then Tools > Protect Document
-- but it permanently loses everything that was entered before.

To suppress printing of a .jpg -- and all other pictures, graphics
from the Drawing toolbar, and textboxes -- go to Tools > Options >
Print and uncheck the "Drawing objects" box. Remember to check it
again after printing, or you'll be back here asking why your textboxes
won't print. <g>