Missing something here while Editing Master Shapes

[Dragon]

Hi,

I am using Visio 2007 and trying to edit some master shapes. I have the
shapes in my stencil. What I need is drop-down list of pre-set options that
when selected will show as two text fields.

For Example:

I have a shape of a bottle. When someone select this shape, it should ask
but "Manufacturer" and "Drink Name". Then display the selected choice on the
shape at two different locations (one each). So far I have been able to
define and add data sets etc and it is working (sort of). Problem is my
shape is made-up of several shared combined into a group. If I add the
dataset to the grouped shape, I don't know how to add each field to the text
box in the ungrouped shape. If I try to add the field to the grouped shape,
it looks like it doesn't do anything (I do not see any new text field).
Also, when selected, shape does not automatically ask for drop-down options.

I hope I made some sense here.

thank you.

 

[Mark Nelson [MS]]

Use the Ask cell in the Shape Data row of the Shapesheet to indicate that
Visio should prompt for the data on drop. Basically you want your group to
have the shape data. Then the sub-shapes in the group have a reference to
whatever information they need.

For example, suppose your group is Sheet.5 (find out the name under Format >
Special) and has a Shape Data row named Cost. In a sub-shape you can insert
a text field to display this Cost property. Select the sub-shape and choose
Insert > Field. Then choose Custom Formula in the dialog and enter
Sheet.5!Prop.Cost. This is known as a cross-sheet reference. The
exclamation point separates the name of the shape from the cell reference.

--
Mark Nelson
Office Graphics - Visio
Microsoft Corporation

This posting is provided "AS IS" with no warranties, and confers no rights.

 

[Dragon]

Thank you Mark. I will give it a try.

Use the Ask cell in the Shape Data row of the Shapesheet to indicate that
Visio should prompt for the data on drop. Basically you want your group
to have the shape data. Then the sub-shapes in the group have a reference
to whatever information they need.

For example, suppose your group is Sheet.5 (find out the name under Format
insert a text field to display this Cost property. Select the sub-shape
and choose Insert > Field. Then choose Custom Formula in the dialog and
enter Sheet.5!Prop.Cost. This is known as a cross-sheet reference. The
exclamation point separates the name of the shape from the cell reference.

--
Mark Nelson
Office Graphics - Visio
Microsoft Corporation

This posting is provided "AS IS" with no warranties, and confers no
rights.