Multible task

[Norway's Agent6]

I'm wondering how i can get ms project to calculate the.
I got for example 6 tasks that i all want to be done in one day. All tasks
within one day and by one resource. How can I mark these 6 tasks and say that
the duration is 1 day for all these tasks and that ms project estimates how
many hours/min each task takes automaticly???

 

[John]

I'm wondering how i can get ms project to calculate the.
I got for example 6 tasks that i all want to be done in one day. All tasks
within one day and by one resource. How can I mark these 6 tasks and say that
the duration is 1 day for all these tasks and that ms project estimates how
many hours/min each task takes automaticly???

Agent6,
I'm afraid Project will not do what you want automatically. It has no
idea how much time is required for each of the 6 tasks - maybe they all
take the same amount of time and may they don't - but that a piece of
information you need to provide. If they do all take the same amount of
time then you can simply divide your standard working day (e.g. 8 hours)
by 6 and then enter that many hours into each of 6 fixed duration tasks.

Hope this helps.
John
Project MVP

 

[Norway's Agent6]

Agent6,
I'm afraid Project will not do what you want automatically. It has no
idea how much time is required for each of the 6 tasks - maybe they all
take the same amount of time and may they don't - but that a piece of
information you need to provide. If they do all take the same amount of
time then you can simply divide your standard working day (e.g. 8 hours)
by 6 and then enter that many hours into each of 6 fixed duration tasks.

Hope this helps.
John
Project MVP

Thank you for your answer John.
I was hoping that ms project was able to do this operation. I am setting up
a project where many of my resources is doing several tasks the same day. I
was hoping that I didn't have to calculate the time estimate for each one...

 

[John]

Thank you for your answer John.
I was hoping that ms project was able to do this operation. I am setting up
a project where many of my resources is doing several tasks the same day. I
was hoping that I didn't have to calculate the time estimate for each one...

Agent6,
Having one or more resources do several tasks during a given time is not
at all unusual and Project can handle that in different ways. You gave a
specific method and Project won't automatically schedule tasks in that
manner. However now that you have explained a little more, here are a
couple common ways to handle that schedule. Let's say you have 6 tasks
that one particular resource must do in one day. There are two scenarios
- you DO care what sequence the tasks are worked, or you do NOT care
when any of the 6 tasks are done during the day, as long as they are all
completed in the one day.

For the first scenario, the only way to handle that is to estimate a
time duration for each task (e.g. 1 hour for task "A", 2 hours for task
"B", 1 hour for task "C", etc.) and then link them together in a logical
sequence.

The second scenario can be accomplished in two ways. The easiest is to
not use 6 separate tasks but just use one task with a duration of 1 day.
The other method, if you still want to show 6 specific tasks, is a
little more involved. You can, as I suggested in my first response,
divide the total working hours in a day (default is 8) by 6 and use
those hours on each of the 6 fixed duration tasks. You could also assign
the single resource to all 6 fixed duration tasks and then go to the
Resource Usage view. At first you will see that resource name in red,
indicating that he is overallocated. Manually adjust the assignment
hours on the right hand side of the screen to spread the resource's time
in whatever manner desired such that his total hours for the day is
still 8.

Hope this helps.
John
Project MVP