My endnotes are a mess

[Jim K.]

Hello,

I am using Word 2000 and I have already figured out that I
cannot put a bibliography (or anything else) after
collecting all my endnotes at the end of a document.

Assuming that I am willing to put the Bibliography and
Index before the endnotes (really not an acceptable
solution to most printers), I still have many problems.
How does one in the endnotes do something like:

Endnotes

Chapter 1 Endnotes
1. Text for first endnote in chapter 1
2. Text for second endnote in chapter 1
Chapter 2 Endnotes
1. Text for first endnote in chapter 2
2. ...
3. ...
and so on.

"Endnotes" is a Heading 1 style, and "Chapter x Endnotes"
are Heading 2 styles.

First, how does one get rid of the silly little line that
immediately preceeds the first endnote? In the picture
above it follows the line "Chapter 1 Endnotes"

The next problem was getting in the "Chapter 2 Endnotes"
line. For the last endnote in Chapter 1 I put in a <ret>
to end the paragraph, typed in "Chapter 2 Endnotes" and
change the style of that text to Heading 2.

However when one builds the TOC, the Heading 2 style
embedded in the endnotes is not found. My document is 24
chapters, 4 appendices, and there are about 400 endnotes
and since there is no way to get running headers on each
page of endnotes, I wanted to at least put the beginning
page of each chapter's endnotes in the TOC.

Thanks for your help.

 

[Suzanne S. Barnhill]

Depending on version, it *is* possible to put endnotes somewhere other than
at the end. In all versions, it is possible to get rid of the separator line
(in Normal view, go to View | Endnotes, select first Endnote Separator and
then Endnote Continuation Separator and delete them (you may also want to
format the paragraph to 1 pt font size and paragraph line spacing).

The problem with the TOC not picking up the headings is a known one; I
consider it a miracle that you can put headings in the endnotes at all
considering that they're basically a single large field (I suspect if you
updated it, they would vanish). You might try putting a StyleRef field in
the header of the Endnotes section to pick up the Heading 2, but I'm not
hopeful about that working, either.

On the positive side, we have learned from the Word development team that
"long documents" are the focus of development for the next version of Word,
so perhaps some of these problems will be worked out.

 

[Jim K.]

Many thanks, Susan.

I had figured out how to get rid of the dashed line that
is in front of the endnotes, but never thought to make the
font size 1pt. That is great!

Also tried adding bookmarks for the "Chapter 1 Endnotes"
and subsequent entries, and then referncing them them in
a page header just for that section. Very surprising that
scheme works. Of course I will have to manually readjust
them when the book is complete, but that is an acceptable
solution.

Again, thanks for your help!

Jim K.

 

[Suzanne S. Barnhill]

I think you'll find that StyleRef (if it works), is a lot easier.

 

[Dayo Mitchell]

Jim, for Word 2000, you need to use a macro to set the endnotes to "end of
section" and then suppress them for every section but the last chapter
(later versions let you do this via the dialogs). I've posted it below.

I tested StyleRef a while back and it did not work. I didn't think to
complain about it because endnotes *are* one large field and I didn't think
it would be feasible to change, so I don't know if that will be a coming
improvement. Am very happy to hear that inserting manual bookmarks (only
one per chapter! works.

Dayo

Appendix after Endnotes Macro

This macro will set endnotes to end of section and suppress endnotes for all
sections but the next-to-last section. If you want the endnotes to appear in
front of the last section, you can use this macro with no changes.

Sub AppendixAfterEndnotes()
'
' sets endnote location to end of section:
With ActiveDocument.Endnotes
.Location = wdEndOfSection
End With
' sets all sections to have endnotes suppressed:
ActiveDocument.Sections.PageSetup.SuppressEndnotes = True
' tells Word not to suppress endnotes for the next to last (³numSections-1²)
section:
Dim numSections
numSections=ActiveDocument.Sections.Count
If numSections> 1 then
ActiveDocument.Sections(numSections-1).PageSetup.SuppressEndnotes = False
End if
End Sub

If you perhaps have several sections (e.g. an index AND a bibliography)
after the notes, you will need to modify the code slightly. If you want the
endnotes to appear in front of two or three sections, then you may need to
change the code to read ³(numSections-2)² or ³(numSections-3)²,
respectively.

See these links for more information about macros:

What do I do with macros sent to me by other newsgroup readers to help me
out?
I don't know how to install them and put them to use
http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm

Idiots Guide to Installing Macros
http://www.gmayor.com/installing_macro.htm

DM

 

[Suzanne S. Barnhill]

Whoops! I missed his reference to Word 2000.

 

[Jim K.]

Many thanks to all of the experts who have responded
above. I think I have it under control at the moment.

Jim K.

-----Original Message-----
Whoops! I missed his reference to Word 2000.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Dayo Mitchell"

message news:BCCDAA5C.2CE12% (e-mail address removed)... field and I didn't
think suppress endnotes for
all endnotes to appear
in last

1).PageSetup.SuppressEndnotes =