OneTOC2 in every directory of a network share

[HenryD]

Hello,
We are starting to use OneNote and are doing some shared notebooks from
the network. We recently found that there is a OneToc2 file in every
directory on one of the network shares....what would have caused this and how
can we prevent it?

 

[Erik Sojka (MVP)]

That file is required for the background operations of OneNote. I would
leave those files alone.

It should be listed as hidden/system, so most users should not see it. The
file size should be small.

 

[HenryD]

Erik,
The files are interfering with some other applications. We have one in
particular that checks a certain network folder and processes the files it
finds and then deletes them.
Is there a way to control where the TOC files are?
Henry

 

[Grant Robertson]

We are starting to use OneNote and are doing some shared notebooks from
the network. We recently found that there is a OneToc2 file in every
directory on one of the network shares....what would have caused this and how
can we prevent it?

Well, those are the "Table of Contents" files created by OneNote 2007.
(ON 2003 created .onetoc files) I have found that it doesn't seem to hurt
OneNote to delete them. OneNote just recreates them as needed. The only
way to prevent them from being created is to NOT open any parent or
grandparent folder as a "Notebook" in OneNote. Since this is on a network
share then any user opening a folder as a notebook will cause this to
happen. While the help files aren't too very explicit about this, a
"Notebook" is just a folder on your hard drive that you have told OneNote
to treat as a notebook by "opening" it as a notebook. There is nothing
really special about these folders other than OneNote treats it as a top
level folder for a set of OneNote files.

What you have to do is separate the folders you want to use as
"Notebooks" and folders you want to be processed by this other program.
They can be on separate shares or just in separate branches of the folder
structure under a single share. Then you have to make darn sure that NONE
of your users gets the bright idea of "Opening" one of the folders being
used by the other program as a OneNote "Notebook."