Opening PDFs from PowerPoint

[Richard Evans]

I have a PPT 2003 presentation in which I have hyperlinks to a half
dozen PDFs. I'm having a couple of problems.

1. Upon clicking the hyperlink, the PDF opens in a small window that
has to be resized. This is disruptive to the flow of the presentation.
If I open the same PDF from outside PPT, it opens maximized. Is there
a way to have a PDF open maximized from a PPT hyperlink?

I tried File > Document Properties > Open Fullscreen, but that opens
it to fit the screen (too small to read) and with no toolbars.

2. Any changes I make in a PDF opened from PPT (highlighting,
comments, property settings, etc) are lost when I close the PDF. There
is no "Do you want to save changes?" message.

Any help on either of these?

Dick Evans

 

[AES/newspost]

I have a PPT 2003 presentation in which I have hyperlinks to a half
dozen PDFs. I'm having a couple of problems.

2. Any changes I make in a PDF opened from PPT (highlighting,
comments, property settings, etc) are lost when I close the PDF. There
is no "Do you want to save changes?" message.

To make any permanent changes in a PDF document (which can include
setting the PDF to open in "full screen" mode) you have to have Adobe
Acrobat (which is nice to have, despite price) and not just Acrobat
Reader or a browser plugin.

 

[Richard Evans]

To make any permanent changes in a PDF document (which can include
setting the PDF to open in "full screen" mode) you have to have Adobe
Acrobat (which is nice to have, despite price) and not just Acrobat
Reader or a browser plugin.

I have that: Acrobat 6.0 Pro. The problem is that I want to add
comments and such during a live presentation and I want the comments
to remain after the file is closed, which 6.0 Pro does quite well.
Unless the PDF was opened via a hyperlink from PPT, in which case it
simply discards all changes with even asking.

And I don't want it to open in "full screen" mode. I want it to open
in a maximized Acrobat window, complete with toolbars. "Full screen"
simply shows the entire page, fit to the screen, with no toolbars. The
text is too small to read and I don't have access to the toolbars to
insert the comments.

Dick

 

[Richard Evans]

How is the link set up? That is, what steps did you use to create it?
Are you viewing the show within PowerPoint, the viewer or an HTML version of
the show?

I highlighted text, right-clicked and selected "create hyperlink". I
then browsed to the file I wanted to link to.

What versions of PowerPoint and Acrobat?

PPT 2003 and Acrobat 6.0 Pro.

And are the PDFs opening in Reader or Acrobat

In Acrobat.

(or in an instance of either
hosted w/in a browser)?

I have no idea what that means.

If in Reader, there's one answer: Reader doesn't save PDFs; you need the full
Acrobat for that.

I have 6.0 Pro. The full version.

Dick

 

[Richard Evans]

I think you'll get what you want if you use a Run
Program action setting rather than a hyperlink.

That worked, insofar as it opened the PDF in a maximized window, but
it gave me a nag screen about potential viruses and did I really want
to open the file. That's not going to work in a live presentation.

Any idea how to turn the nag off?

Dick

 

[Sonia]

The tool at http://officeone.mvps.org/download/hyperlink_warning.html will work
in that instance. But if you have plans to move your presentation or distribute
it to others, the fix is not transportable and would have to be run on the other
systems as well.