Outline numbering doesn't restart properly

[John Doyle]

I want:
1. Section 1
1.1 Section 1.1
1.2 Section 1.2
2. Section 2
2.1 Section 2.1, etc.
^^^
I get:
1. Section 1
1.1 Section 1.1
1.2 Section 1.2
2. Section 2
1.3 Section 2.1, etc.
^^^
The description for Heading 2 is:
Font: Not Bold, Line spacing: single, Space After: 0 pt, Level 2, Outline
numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment:
Left + Aligned at: 0.5" + Indent at: 0.75", Style: Linked, Automatically
update, Hide until used, Quick Style, Priority: 10, Based on: Heading 1,
Following style: Normal

I have looked at ShawnaKelly.com and all the other sites that talk about the
"Outline Numbering" tab, but I can't find it.

I'm using a recent MS office package, but I can't say what, because
Help->About has been taken away and replaced with all these stupid tabs that
make me have to relearn how to do everything.

 

[Suzanne S. Barnhill]

Make sure that Heading 1 and Heading 2 are both linked to Level 1 and Level
2 of the same multilevel list and that Level 2 is set to restart numbering
after Level 1. You might want to look at the text in the vicinity of Figure
4 in http://sbarnhill.mvps.org/WordFAQs/NumberAlignment2007.htm

 

[John Doyle]

Thank you, but this is not a multi-level list. They are paragraph headings,
modified from the original Heading 1, Heading 2, etc. styles. I want
outline-style section headiings, and I want them to show up in the TOC in
this manner. I cannot find any way to cause the numbering to restart in the
Modify Style dialog box, or in any of the Format options available through
that dialog box.

 

[Suzanne S. Barnhill]

I'm not sure how you can say this isn't a multilevel list. You have
paragraphs you want numbered 1, 2, 3 (Level 1) and 1.1,1.2,2.1, 2.2 (Level
2). What can that possibly be other than a multilevel list? You must apply
the numbering as a multilevel list (outline-numbered list in earlier
versions) for it to work. The numbers can either precede the paragraph text
(if "Section" isn't part of it) or follow the word "Section," if it is. (You
can't have auto numbering in both places.) If the numbering is applied to
the styles in the document, then it will also be applied to the TOC entries
representing those paragraphs/headings. Did you look at the referenced
article?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[John Doyle]

Yes, I did read the article. I followed it closely. I get:
1. Section 1
1.1 Section 1.1
1.1 Section 1.2
2. Section 2
2.1 Section 2.1
2.1 Section 2.2, etc.

I want 1.1, 1.2, etc. How do I get the second number to increment?

 

[Suzanne S. Barnhill]

Well, the sort of numbering you're attempting is bizarre. As I stated, you
can have the autonumber only once. You could add SEQ or LISTNUM fields to
provide the other sequence, but it wouldn't be as automatic. What is the
purpose of numbering each section twice?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[John Doyle]

I'm not numbering each section twice. I want
1. <section 1 title>
1.1 <section 1.1 title>
1.2 <section 1.2 title> NOT 1.1 again
....
2. <section 2 title>
2.1 <section 2.1 title>
2.2 <section 2.2 title> NOT 2.1 again
....
Nothing here is numbered twice. It is the output from word below that has
section 1.1 followed by section 1.1 again. I want section 1.1 to be followed
by section 1.2, not 1.1.

 

[Suzanne S. Barnhill]

Okay, this is what I was trying to winkle out. So the paragraph numbered 1
doesn't really include the text "Section 1," and the one numbered 1.1 isn't
"Section 1.1." That's what I wanted to clarify. Given your description, a
properly set up multilevel list should do exactly what you ask. You should
be able to start with the existing 1, 1.1, 1.1.1 style and use Define new
Multilevel list to link it to your paragraph styles. To do this, you need to
click More to expand the dialog so you see the "Link level to style"
setting. Start in a paragraph of your top-level style and link all the
styles at once.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[John Doyle]

This solves my problem. I got similar feedback from a colleague. I think my
confusion arose from terminology. I regard a "list" (with numbers or symbols
like bullets) as an ad-hoc structure that can appear at any level of the
document. It's structure is unrelated to the overall structure of the
document. The list headings (numbers or symbols) appear at the beginning of
the first line of the list text. The list headings are automatically
generated after each <enter> and continue until the list is ended. They do
not appear in the TOC.

Paragraph headings, on the other hand, are elements of a structure that is
uniform throughout all (or most of) the document. The heading text normally
appears above (not to the left of) the first line of text of the paragraph.
A new heading must explicitly be inserted and is not automatically generated
after an <enter>. The heading text appears in the TOC.

From an implementation standpoint, I understand that list headings and
paragraph headings are very similar and probably are based on the same class.
From the standpoint of a writer, and in terms of how they relate to document
organization, they have different roles. So when you tell me "use
multi-level lists," I think "no, I want outline-numbered paragraphs." Now I
understand that they are the same.

I hope I never have to use a *real* multi-level list in an outline-numbered
"paragraph". I expect that Word will get the different numbering schemes
totally confused. I'll be back if and when that happens, but for now, thanks.