Paragraph spacing print is different that screen view

[David_Presson]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I was certain that Mac:Word was WYSIWYG, until now!

The line spacing (paragraph spacing) is different on my printout than on the screen.

I use a special paragraph spacing to write songs with guitar chords to bring the chords closer to the text with space above the chords. The text of the song is one a single line with a paragraph marker - it has a unique style. The line above is for the guitar chords with its own style that add space above (for separation from the line above that and line spacing of multiple = .45. This causes those two (chords and text below) to come closer together.

On the screen it looks the way I desire, but when I print there is a great separation between the chords and the song text, with the chords moving almost into the line of song text above. The wrong way!

 

[CyberTaz]

Confirm 12.2.4 update level for Office 2008
Confirm 10.6.3 update level for OS X
Check the mfr's site for an updated printer driver.

What you see is what Word sends to the printer... What the printer does with
it is out of Word's control Once you've tended to the above check the
printer quality setting if you're still experiencing the problem.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Hi David:

In addition to what Bob says, you need to check that you are using the
correct driver for your printer. What Word shows you on screen is being
built with the measurements it is obtaining from the printer driver: if the
driver is wrong, Word has no idea how the printout will look.

Word has two screen displays:

* View>Print Layout is 99 per cent WYSIWYG.

* File>Print Preview is, as Bob says, the image coming back to Word from
your printer driver. Word hands off the document to the Operating System.
The OS "prints" it, and hands the data stream back to Word to show on the
screen. It is 99.99 per cent WYSIWYG.

There are some things in Word>Preferences>Compatibility that will have a
dramatic effect on how the document renders on the screen. Set them all to
the default settings ("Recommended options for Word 2007-2008") so you have
the best chance of a good result.

And in Format>Paragraph the checkbox "Don't add space between paragraphs of
the same style" can result in an uncontrollable document that is very
difficult to fix.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
I was certain that Mac:Word was WYSIWYG, until now!

The line spacing (paragraph spacing) is different on my printout than on the
screen.

I use a special paragraph spacing to write songs with guitar chords to bring
the chords closer to the text with space above the chords. The text of the
song is one a single line with a paragraph marker - it has a unique style. The
line above is for the guitar chords with its own style that add space above
(for separation from the line above that and line spacing of multiple = .45.
This causes those two (chords and text below) to come closer together.

On the screen it looks the way I desire, but when I print there is a great
separation between the chords and the song text, with the chords moving almost
into the line of song text above. The wrong way!

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[David_Presson]

Yes John, I have the current updates of Mac:Office. That is actually when the trouble began. My docs with songs and the special line spacing worked well in the pervious version (before the latest update).

This is true on all five printers I've tried. All those printer drivers at up-to-date!

I have a hard time placing the 'blame' on the printer drive(s).

BTW - the error is also present in Print Preview and when I create PDFs from Mac:Word.

BUT when I open the same file in Windows:Word it looks correct on the screen and prints correctly.

 

[John McGhie]

Yeah, well you haven't given me enough information to diagnose the problem
for you, so I am afraid I will have to leave you with it.

This is not a problem that can be caused by Word: now that you say the
"error" is present in Print Preview, that indicates that it's in your
document somewhere.

Nothing in a Word update changes anything in your document, so you need to
go back through the style definitions for those lines and see where the
incorrect spacing is coming from.

I didn't say the printer drivers were out of date: I said they might be
"wrong" If the driver is returning the wrong measurements for that
printer, then Word will display and print the wrong spacing, no matter how
up-to-date it is.

Cheers

Yes John, I have the current updates of Mac:Office. That is actually when the
trouble began. My docs with songs and the special line spacing worked well in
the pervious version (before the latest update).

This is true on all five printers I've tried. All those printer drivers at
up-to-date!

I have a hard time placing the 'blame' on the printer drive(s).

BTW - the error is also present in Print Preview and when I create PDFs from
Mac:Word.

BUT when I open the same file in Windows:Word it looks correct on the screen
and prints correctly.

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]