Pasting from Visio and section breaks

[Tom Smith]

Word 2000; Windows 2000 pro; Visio 2002

For a draft report, I created a number of figures in Visio. I'd now like to
paste them into the main (text) document, written in Word. Each will live on
its own separate page.

What is the cleanest way to do this? Section breaks before and after? Which
kind?

While experimenting with this procedure, have noticed that the documents
don't always fit quite right (because of footer in text document), and so
would like to use the 'paste special' feature so I can adjust the figures
for size and fit once they're inserted. Thus far I've found all this a bit
finicky. Any tips? Thanks. Tom

 

[JGM]

Hi Tom,

Eh?

It is kind of difficult to answer this kind of query...

paste them into the main (text) document, written in Word. Each will live on
its own separate page.

Each graphic on a single page... OK, but with or without text surrounding
it?

What is the cleanest way to do this? Section breaks before and after? Which
kind?

It depends what you want to achieve... do you need links? Why do you mention
section breaks? You don't need them for a simple copy/paste job...

would like to use the 'paste special' feature so I can adjust the figures
for size and fit once they're inserted. Thus far I've found all this a bit
finicky. Any tips? Thanks. Tom

Finicky? In what ways? Of course, especially since Visio is not bound to
Letter size paper and inherent margins, chances are your drawings will not
perfectly fit once pasted, some adjustments are expected. Unless you create
your Visio graphics that are exactly the right size, which I might consider
if I were you since you don't want finicky stuff!

Without more details, it is difficult to give you a decent answer...
Final thought, why did you post to the table group? Did you plan on using
tables for you main Word document?

Cheers!

 

[Tom Smith]

Thanks for the reply. To be clearer:

A. Should probably not have posted here; did it 'cause I was posting a
table-related query here (same general kind of problem), and added this
query without thinking.

B. The graphics to be imported will be on their own pages; no surrounding
text.

C. I don't really need links.

D. I don't really need section breaks, but thought it might make the
introduction of a graphic from a different program tidier. Perhaps not.

E. All the graphic figures to be imported fit on a single 8.5 x 11 page,
with minor fiddling.

Tom

 

[Tom Smith]

It does, a lot. Thanks for the guidance. Tom

Hi Tom,

So, the easiest, I think, is to paste special as an image so you can easily
resize the drawing like you would with any picture.
You do not need section breaks. We usually use section breaks only when we
must change page formating from one page to the next (margins or
Orientation), or when you need columns or when you have multiple
headers/footers

Also, look in Visio, you can save you drawings as JPEG pictures (or GIF,
etc.). Then you can just insert them in Word (or Excel, PowerPoint, etc...)
with the Insert / Picture from file... command.

HTH
Cheers!

--
_________________________________________

Jean-Guy Marcil
(e-mail address removed)