Reminder Time vs Due By Field

[srm]

I'm using O2003. For a contact, there is the Due by Field. There is
also a Reminder Time field. If you update the Due By field, it updates
the Reminder Time field. However, if you update the Reminder Time
field, it does not update the Due By field. By default for a contact,
you have access to the Due By field. The Reminder field is avaialble,
but you have to manually add it.

In Tasks, it seems to work the same in that if you update the Due By
field, it updates the Reminder Time field. However, if you update the
Reminder Time field, it does not update the Due By field.

However, you have access to the Reminder field and not the Due By
field unless you add it.

What is the difference between these fields and why does one update
the other but not vice versa.

Thank you.

Shawn

 

[Diane Poremsky [MVP]]

The due by time is the time the event is due - the reminder time field is
when the reminder fires, typically 15 min before the due date. If you set a
due date and reminders are enabled, the reminder time is set - but you can
choose any reminder time you want. So the behavior you are seeing is
correct - you can change the reminder time but the due date stays the same -
while changing the due date changes the reminder time.

 

[srm]

The due by time is the time the event is due - the reminder time field is
when the reminder fires, typically 15 min before the due date. If you set a
due date and reminders are enabled, the reminder time is set - but you can
choose any reminder time you want. So the behavior you are seeing is
correct - you can change the reminder time but the due date stays the same -
while changing the due date changes the reminder time.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

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I'm using O2003. For a contact, there is the Due by Field. There is
also a Reminder Time field. If you update the Due By field, it updates
the Reminder Time field. However, if you update the Reminder Time
field, it does not update the Due By field. By default for a contact,
you have access to the Due By field. The Reminder field is avaialble,
but you have to manually add it.

In Tasks, it seems to work the same in that if you update the Due By
field, it updates the Reminder Time field. However, if you update the
Reminder Time field, it does not update the Due By field.

However, you have access to the Reminder field and not the Due By
field unless you add it.

What is the difference between these fields and why does one update
the other but not vice versa.

Thank you.

Shawn

Diane:

Thank you very much for the help. I appreciate it.

Shawn

 

[srm]

The due by time is the time the event is due - the reminder time field is
when the reminder fires, typically 15 min before the due date. If you set a
due date and reminders are enabled, the reminder time is set - but you can
choose any reminder time you want. So the behavior you are seeing is
correct - you can change the reminder time but the due date stays the same -
while changing the due date changes the reminder time.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Diane:

Thank you very much for the help. I appreciate it.

Shawn

Diane:

I forgot to ask one question. I can see in contacts there is the Flag
for Follow Up / Due By field. I can also add the Reminder Time field
(if I want to use it).

In the Task form, the Reminder time field is used. However, I cannot
add the Due By field on the Task page. It looks like I cannot edit
the Task page at all even if I save it as a new form. In the Task
form, I can add the Due By field to another tab, but not the Task
page.

Do tasks by default use the Reminder Time field and Contacts by
default use the Due By field? Am I understanding correctly?

Thank you again for your time.

Shawn

 

[Diane Poremsky {MVP}]

Offhand, I'm not sure. I know the different folder types often share the
same fields but use different display names - i.e., the Organizer field in
the Calendar is the From field in Mail folders. If you are in Calendar and
add the From field to the view, it'll rename itself Organizer.

When I need to identify fields I close the reading pane so I have a two line
view and drag fields to the view - including fields from other folders
(using the Field Chooser or in customize view dialog) just to see if they
'work'.



** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

 

[Ken Slovak - [MVP - Outlook]]

All items that support reminders (appointment, task, contact, email, post)
all use the FlagDueBy, ReminderTime and LongMinutesBefore properties
identically. The difference is that for all but appointment FlagDueBy and
ReminderTime start out equal and LongMinutesBefore equals 0. For
appointments the difference between when the appointment is and when the
reminder fires is the value of LongMinutesBefore. LongMinutesBefore is the
reminder due xx minutes before appointment setting.

For all the appropriate items the property tags for ReminderTime, FlagDueBy
and LongMinutesBefore are identical, they all use the
"{00062008-0000-0000-C000-000000000046}" named property namespace. Therefore
you can use a property from another item type and it will work in a view.

For example, you can pick ReminderTime from a type that exposes that
property (say task) and use that for a view on post items, where that
property isn't exposed in the Field Chooser.