Repeating an entry from a content control

[Summer H]

Hello,

Can someone explain how I can repeat an entry from a content contro
field throughout the document automatically in Word 2010? For example,
have a date picker content control. There are several other areas in th
document that need a date entry. I would like to be able to select th
date via the date picker and have it auto fill the other date fields i
the document.

Thanks!

Summer H

 

[Lisa Wilke-Thissen]

Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

 

[Stefan Blom]

Note that bookmarking doesn't work with all types of content controls. In
particular, it doesn't seem to work with date picker controls. STYLEREF will
work, though.

--
Stefan Blom
Microsoft Word MVP




"Lisa Wilke-Thissen" wrote in message
Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

 

[Lisa Wilke-Thissen]

Hi Stefan,

Note that bookmarking doesn't work with all types of content
controls. In particular, it doesn't seem to work with date picker
controls. STYLEREF will work, though.

bookmarking works also with date picker control. However, the field
will not update immediately. You have to press F9 or switch to Print
Preview.

The 4th alternative could be: Copy the picker content control. Then
paste special as link, and as unformatted text. A LINK field will be
created (instead of REF), that is updated automatically, when changing
the date.

--
Cheers
Lisa [MS MVP Word]



"Lisa Wilke-Thissen" wrote in message

Hi,

Can someone explain how I can repeat an
entry from a content control field throughout
the document automatically in Word 2010?

1. Apply a bookmark (e. g. LetterDate) to your content control. To
repeat the content use cross-references to that bookmark.
2. If your content control is placed within a separate paragraph, you
can apply a special style. In the document you can repeat content by
using STYLEREF fields.
3. Use a tool: "Word Content Control Toolkit" http://dbe.codeplex.com/

 

[Stefan Blom]

Lisa,

I'm well aware that cross-reference fields don't update automatically.

However, on my system, I can't add a bookmark around a date picker
content control; the Insert tab | Bookmark option is grayed out.

Using OLE would work, of course (though I haven't tested it myself).
Even more options for "repeating data" can be found in Greg Maxey's
article at http://gregmaxey.mvps.org/word_tip_pages/repeating_data.html.

Stefan Blom
Microsoft Word MVP

 

[Lisa Wilke-Thissen]

Hi Stefan,

I'm well aware that cross-reference fields don't update
automatically.

I know . However, I am not explicitly thinking of you. Maybe, there
are also readers like Mr or Mrs Summer H.
But as I don't like to talk to Anonymous, I talk to you ;-).

on my system, I can't add a bookmark around a date picker content
control; the Insert tab | Bookmark option is grayed out.

I guess, you selected content within the control instead of the entire
content control.

 

[Stefan Blom]

Actually, I very carefully made sure not to select the content of the
control, but the control itself. However, in my testing I put the date
picker control at the very beginning of a paragraph, which apparently
was a mistake. Now that I added some spaces before the control, it does
work. How odd!

Stefan Blom
Microsoft Word MVP

 

[Stefan Blom]

But as I don't like to talk to Anonymous, I talk to you ;-).

Good point!

Stefan Blom
Microsoft Word MVP

 

[Summer H]

Lisa/Stefan,

You were both very helpful- thanks. I decided to go with the specia
link because the F9 update was interfering with other Ref fields that
was using. However, I am now having an issue with special link which wa
working perfectly to start.

The document I am trying to create is a template. We will use it fo
every client meeting, so the individual will open it up and then sav
as. I have experimented with this a few times and a few differen
versions of the document, now I am getting a couple errors/warnings.

When I first open the doc I get this message: "This document contain
link that may refer to other files. Do you want to update this documen
with the data from the linked files?" I always select yes. That's jus
annoying more then anything.

The next error is making the document unusable: "There is a proble
saving the file.
Usually this is because the disk or floppy disk is too small for th
file or is full, RAM memory is low, or there is a permission proble
with the drive the file is being saved to.
If the amount of disk space for a paging file is low, save the file t
another drive. If the RAM memory is low, increase available RAM. I
permissions to the drive do not allow you to save to that drive, sav
the file to another drive or request permissions from the administrato
to save files to the drive.
Note***This error can also occur if the computer is running a version o
antivirus software that is incompatible with the Microsoft Office o
must be updated."
Once I hit okay where it should have auto filled it says: Error! Not
valid link.

Any ideas?

Summer H.

Hi Stefan,
-
Note that bookmarking doesn't work with all types of content
controls. In particular, it doesn't seem to work with date picker
controls. STYLEREF will work, though.-

bookmarking works also with date picker control. However, the field
will not update immediately. You have to press F9 or switch to Print
Preview.

The 4th alternative could be: Copy the picker content control. Then
paste special as link, and as unformatted text. A LINK field will be
created (instead of REF), that is updated automatically, when changing
the date.

--
Cheers
Lisa [MS MVP Word]


Lisa [MS MVP Word