Replace style indenting with tabs in the style then apply to docu

[Lyn]

I have a large document 260 pages and we are exporting it (or importing it)
to a EDMS. The problem is that to successfully import in the EDMs it needs to
have carriage returns (the easy bit) and tabs to indent levels correctly.
Currently the style is Normal+indent:Left 1.27cm, First Line:1.27cm, Space
before: 0pt, Space after:0pt.

I created a new style saying Normal+Tabs 1.27cm Left automatically update.

I thought I could apply this in place of the other style but it doens't put
in the tab unless I do it manually which is what I am trying to avoid. Anyone
have any ideas on what we could do to avoid manually changing 260 pages.
Many thanks Lyn

 

[Wil Roberts]

I have a large document 260 pages and we are exporting it (or importing it)
to a EDMS. The problem is that to successfully import in the EDMs it needs to
have carriage returns (the easy bit) and tabs to indent levels correctly.
Currently the style is Normal+indent:Left 1.27cm, First Line:1.27cm, Space
before: 0pt, Space after:0pt.

I created a new style saying Normal+Tabs 1.27cm Left automatically update.

I thought I could apply this in place of the other style but it doens't put
in the tab unless I do it manually which is what I am trying to avoid. Anyone
have any ideas on what we could do to avoid manually changing 260 pages.
Many thanks Lyn

use find and replace. search for the style. it should find only the
styled paragraphs, replace with ^p and the thing you found. "thing you
found" is a special search option. you will see it when select more
options in the find and replace dialog.

let me know.

 

[Lyn]

Thanks so much Will - It was ^t I needed and then worked out to keep the text
that was already there so what I needed to put into the replace field was
^t^& and it worked fine. Because the document I was editing was from a 3rd
party and set up for printing the styles were not named. The style they had
was what I said in the previous post and didn't show in the style list in F&R
so I just renamed the style and it appeared. Many thanks Lyn

 

[Lyn]

I have encountered another problem with this. It seems difficult to replace
formatting only and not the text. I overcame the first bit becasue the words
were the same throught out the document eg Broader Term so I added that after
the ^t^t. The problem I have now is that because I have put these tab markers
in the replace with what box it removes the existing text. There are 5800
word to replace and they are mostly unique.

I did create a new style with the 2 tabs in but that doesn't put the tab
markers in unless you use the tab key and with so many to replace would take
me ages. Is there a way of saying replace the formating without the text or
using wildcards or something to tell it to leave the text. (Replacing
formating only works if you don't need to put the markers in the Replace with
box but that is the only way to do it isn't it?)

Thanks Lyn

 

[Lyn]

Ok so I have found that this string sort of works ^t^t^& and doesn't delete
the words. The problem is now that it only does the top word in the list eg
^t Broader Term (this is OK)
^t^t Subject (top one in the list puts in the tab markers)

However it changes all the subjects to the new style even though it isn't
putting the tab markers in and is left justifying. Anyone with any further
ideas they would be much appreciated.
Cheers Lyn

 

[Graham Mayor]

I have read through this thread a couple of times and I am still not clear
what it is you are doing. You should start by displaying the formatting
characters - CTRL+* or click ¶ - so that you can see what you are working
with.

http://www.gmayor.com/replace_using_wildcards.htm will show all that you
need to know about the replace function, but to help you further would need
to see a sample of your document with *explicit* information about what you
want to end up with. If you send me a before and after sample to the link on
the home page of my web site, I will see what can be done.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>