resource time/allocations

[Julie S]

For cost estimating and scheduling, how can I tell Project that a resource
will only be used for a 12 hours over a 2 week time period. This resource
needs to be 100% dedicated to the task.

To better explain...
The resource above is a piece of equipment that cannot be moved around
easily. It will be dedicated to the task for the duration (2 weeks), but
will only be used 0 to 4 hours per day. How the time is divided on a daily
basis doesn't matter. Just the overall total time required (12 hrs) is all
that I need to capture for cost estimating. The resource needs to stay at
100%, we'll be able to tell if we're overallocating or not.

So for scheduling I need to say that this resource is being used for 2
weeks. But for cost estimating purposes, we're only charging the customer
for 12 hrs.

How can I do this?

Thanks,
Julie

 

[Jan De Messemaeker]

Hi Julie,

I would define a Base calendar having 1.2 hrs/day as working time, assign it
as a task calendar to the task, then give the task 12 hrs of duration.
HTH

 

[Julie S]

Your solution works for this one case, but I need it to be flexible. The
same resource will be assigned to different tasks. This case was 12 hours
over 2 weeks. Another may be 24 hours over 5 days, 30 hours over 10 days,
etc. If I change the working time for this resource, it will affect all
future tasks and not give accurate results for their situation.

Any other ideas?

Julie

 

[Mike Glen]

Hi Julie,

How about giving the resource 68 hours of overtime, with overtime at zero
cost?

Mike Glen
Project MVP

 

[JTS]

How did you get 68 hours?

Thanks,
Julie

Hi Julie,

How about giving the resource 68 hours of overtime, with overtime at zero
cost?

Mike Glen
Project MVP

 

[Mike Glen]

2 weeks = 80 hours, minus 12 = 68

Mike Glen
Project MVP

 

[JTS]

Can I manually enter overtime hours without changing the resource's working
time calendar?
If so, how?

Thanks,
Julie

 

[Mike Glen]

From the Gantt Chart view, split the window and then right-click the lower
pane and select Resource Work. Enter 80h in the Work column and 68 on the
Ovt.Work column. That should do it.


Mike Glen
Project MVP