M
mpreyss
I have several interns working for me and their schedules change
daily/weekly. What I’m attempting to accomplish is to have each one share
their calendar to a public folder and then I would have the ability to view
them all (we use Exchange Server). Since I have Outlook 2007, I have a great
“overlay†feature that allows me to lay each calendar on top of the others to
see conflicts or gaps. So here’s the trick: I want to make a master calendar
called, “Corporate Intern Schedule†and have all their calendars feed in to
this single calendar. So if they make a change to their individual calendar
(i.e. Michael Preyss Intern), it would push that appointment (or class
schedule, or interview, or whatever) to my master Corporate Intern Schedule
so I can check one place. I know you can sort of accomplish this by using
that overlay, or by looking at a scheduling group, but those are limiting.
The scheduling group is really for one-off appointments, which is not my goal
here…I need constant scheduling monitoring and remote access for staff to
make adjustments. The consideration here, is that each of our properties or
business units, could have each staff member have their own calendar and all
those calendars roll up in to master calendars. For example:
Corporation, Inc.
- Corporate Interns
- - Intern 1
- - Intern 2
- - Intern 3
- Property Management Staff
- - Property 1
- - - Leasing Agent 1
- - - Leasing Agent 2
- - - Leasing Agent 3
- - Property 2
- - - Leasing Agent 1
- - - Leasing Agent 2
And so on.
The regional property manager can see her entire property management staff
schedule from any web connection for her portfolio, individual property, or
individual staff member. The staff member, can quickly make adjustments to
their schedule if their car breaks down at school or if a test runs long or
if they’re sick, etc., they can logon to any web connection, access their web
outlook calendar and update their schedule. What would be great here, is if
e-mails could be sent to certain people when/if a schedule was changed, and
of course, you can only change your schedule, but you could view the others.
Have you heard of anything like this; how can this be done?
Thanks
michael
daily/weekly. What I’m attempting to accomplish is to have each one share
their calendar to a public folder and then I would have the ability to view
them all (we use Exchange Server). Since I have Outlook 2007, I have a great
“overlay†feature that allows me to lay each calendar on top of the others to
see conflicts or gaps. So here’s the trick: I want to make a master calendar
called, “Corporate Intern Schedule†and have all their calendars feed in to
this single calendar. So if they make a change to their individual calendar
(i.e. Michael Preyss Intern), it would push that appointment (or class
schedule, or interview, or whatever) to my master Corporate Intern Schedule
so I can check one place. I know you can sort of accomplish this by using
that overlay, or by looking at a scheduling group, but those are limiting.
The scheduling group is really for one-off appointments, which is not my goal
here…I need constant scheduling monitoring and remote access for staff to
make adjustments. The consideration here, is that each of our properties or
business units, could have each staff member have their own calendar and all
those calendars roll up in to master calendars. For example:
Corporation, Inc.
- Corporate Interns
- - Intern 1
- - Intern 2
- - Intern 3
- Property Management Staff
- - Property 1
- - - Leasing Agent 1
- - - Leasing Agent 2
- - - Leasing Agent 3
- - Property 2
- - - Leasing Agent 1
- - - Leasing Agent 2
And so on.
The regional property manager can see her entire property management staff
schedule from any web connection for her portfolio, individual property, or
individual staff member. The staff member, can quickly make adjustments to
their schedule if their car breaks down at school or if a test runs long or
if they’re sick, etc., they can logon to any web connection, access their web
outlook calendar and update their schedule. What would be great here, is if
e-mails could be sent to certain people when/if a schedule was changed, and
of course, you can only change your schedule, but you could view the others.
Have you heard of anything like this; how can this be done?
Thanks
michael