Saving mail merges

[David]

Hello everyone,
I am having a problem that when I delete the file that contains the
source data (usually an Excel file with names, addresses, ect.) for my mail
merge I am no longer able to open the mail merge document because it seems to
be pulling form the source file whenever I open it. Is there a way to save
the values in the mail merge document so that I can delete the source file
and still be able to open the mail merge? I am using Word 2002 SP3.

 

[Doug Robbins - Word MVP on news.microsoft.com]

It sounds like you are not actually executing the merge. If you want to
save a file that contains the result of the merge, you must execute the
merge to a new document. I would suggest that you display the mail merge
toolbar as it contains buttons for all of the actions required to initiate
and perform a mail merge including buttons on the right hand end of the
toolbar for executing the merge to the various destinations - Printer,
Document or Email (depending upon the type of merge that is being performed,
as a Directory type merge can only be executed to a new document and a Label
type merge cannot be executed to Email)

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[David]

Thanks Doug. That is exactly what I needed.
--
Thanks,
David

It sounds like you are not actually executing the merge. If you want to
save a file that contains the result of the merge, you must execute the
merge to a new document. I would suggest that you display the mail merge
toolbar as it contains buttons for all of the actions required to initiate
and perform a mail merge including buttons on the right hand end of the
toolbar for executing the merge to the various destinations - Printer,
Document or Email (depending upon the type of merge that is being performed,
as a Directory type merge can only be executed to a new document and a Label
type merge cannot be executed to Email)

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com