SEQ Field not in cross-reference reference type pull-down menu

[The Josh]

Hi All,
I created a SEQ field: { SEQ Reference \* ALPHABETIC \* MERGEFORMAT }. As
you can see it is called "Reference". I created this field in a document and
it appears in the cross-reference reference type pull-down menu. No problems
here. However I made a copy of the document and "Reference" no longer
appears in the cross-reference reference type pull-down menu. I have seen
this a few times. I have even seen one user open a document and can see the
"Reference" field, and another user opens the same document and cannot see
the field. Any help would be greatly appreciated. This is very frustrating!
Thanks.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?VGhlIEpvc2g=?=,

I created a SEQ field: { SEQ Reference \* ALPHABETIC \* MERGEFORMAT }. As
you can see it is called "Reference". I created this field in a document and
it appears in the cross-reference reference type pull-down menu. No problems
here. However I made a copy of the document and "Reference" no longer
appears in the cross-reference reference type pull-down menu. I have seen
this a few times. I have even seen one user open a document and can see the
"Reference" field, and another user opens the same document and cannot see
the field.

What you see in this list is user- or machine-specific. If this entry hasn't
been defined via the Insert/Caption/Label feature, it won't appear in the list.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[The Josh]

Hi Cindy,
Thanks for the reply, however I deleted all instances of the the SEQ field
and re-created the field called SEQ Reference and even one called SEQ Ref.
Both instances did not appear in the cross-reference reference type pull-down
menu. Its like word has forgotten to add them to the list (when on other
occasions it has worked perfectly). Is there a way to make word re-populate
the list? Thanks.

 

[Suzanne S. Barnhill]

You misunderstood what Cindy said. You cannot make a SEQ field appear in the
list by creating it manually. You have to create a caption label using that
name. If you create a new caption label called "Reference," then you will be
able to find those captions in the list.

 

[The Josh]

Hi Suzanne,
You are correct, I misunderstood what Cindy said. I just used the
Insert/Caption/Label feature and it worked perfectly.

Thanks for yours and Cindys help.

 

[Suzanne S. Barnhill]

Note that caption labels unfortunately do not travel with the document (as
you've seen). This is something we hope to see corrected in a future
version.