staggered assignment for resources.

[xlsstudent]

hi,

I am managing a complex program and need help in resource allocation.

My Business analyst works on BA activities let us say for 3 days and hands
over to my tech architect. My tech architect may need about 10 days while my
BA starts working on next package. There has to be a meeting between the
architect, BA and clients once my arhcitect is ready. my challenge is, how do
I allocate the BA in split form? If I say my BA will work on package1 from
day1 to day 3 and on package 2 from day 4 to day20. If the meeting with
client happens on day 18, then my BA will be 200% loaded which is
impractical. So need help to address this.

Also, is there a way, where project assigns resources only for 8hrs, and if
the resource already has 8hrs of work with higher priority will automatically
assign the work to next day?

 

[Jan De Messemaeker]

Hi,

Resource Leveling answers both questions.
Look up the help; it's a bit too large to explain here.
Greetings,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[xlsstudent]

Jan,

Thank you. But if RL was the soln, I would have solved it by now. This is
what happens when I try to level them. Say task1 is from 1/1 to 1/3. Task 2
is from 1/2 to 1/5. When you try to vele it, MS says it cannot level as it
has conflict.

I tried assigning priorities but it doesnot help with levelling either.

This is what I want to accomplish. BA-Prepare for discovery meetings. Say 40
hrs. Start on 1/1 and go on. In between I may have to schedule client meeting
for 8 hrs say on 1/4. If I create a task with constraint on 1/4, then task 1
should automatically realise and fix the end date as 1/8 (1/6, 1,7 being
weekends). Is this something I can accomplish in MSP? If so how?

Thanks for your response. Look forward for your valuable help.

 

[Jan De Messemaeker]

Hi,

1. See embedded
2. We do not have to look for a particular setting to make Leveling do that
but I think, rather to the particular set of settings you must have applied
to stop it from doing what you want

Since it's only a test file with a few tasks, let me stop the guesswork and
have a look instead.
You can send the file to

jandemesATprom-ade.be

Greetings,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

Jan,

Thank you. But if RL was the soln, I would have solved it by now. This is
what happens when I try to level them. Say task1 is from 1/1 to 1/3. Task
2
is from 1/2 to 1/5. When you try to vele it, MS says it cannot level as it
has conflict.

??? What have you done to make it say that? Not normal, it can if you do not
make certain combinations of settings

I tried assigning priorities but it doesnot help with levelling either.
Indeed

This is what I want to accomplish. BA-Prepare for discovery meetings. Say
40
hrs. Start on 1/1 and go on. In between I may have to schedule client
meeting
for 8 hrs say on 1/4. If I create a task with constraint on 1/4, then
task 1
should automatically realise and fix the end date as 1/8 (1/6, 1,7 being
weekends). Is this something I can accomplish in MSP? If so how?

Whatever your experience, sorry, leveling does that if you allow it to
split tasks

 

[Jan De Messemaeker]

Let me repeat.
What you want is normal Project behaviour.
What you see is not.
So you must have set something to stop Project from behaving normally.
I stop guessing what it might be, that is whty I sugfgest you dsent me the
file at
jandemesATprom-ade.be

Greetings,

 

[xlsstudent]

I sent you the plan with some notes. Pls confirm receipt of the same.

Thanks for all your help.