Using Groove 2007 with OneNote 2007

[joja15]

I am trying to use Groove 2007 to share a notebook file from OneNote
2007 on a laptop computer and a work computer. Here is what I have
done:

(1) Installed Groove 2007 on laptop.
(2) Created an account and setup a workspace that pointed to my master
OneNote 2007 folder that contained all of my notebooks.
(3) Save the account info and transfered it to my desktop.
(4) Installed Groove 2007 on desktop.
(5) Canceled out of account setup and double clicked on account file
transfered from laptop.
(6) Pointed the Groove folder to my exisiting master OneNote 2007
folder on my desktop.

This all seemed to work fine and now I have files from both machines
but I had a weird problem turn up.

First I noticed in one of my folders the same file kept repeating by
my name was appended to it. For example the folder looked like the
following:

OneNote Table of Contents(JoJa15's Copy)(JoJa15's Copy)(JoJa15's Copy)
(JoJa15's Copy)(JoJa15's Copy).onetoc2
Meeting Notes(JoJa15's Copy)(JoJa15's Copy)(JoJa15's Copy)(JoJa15's
Copy)(JoJa15's Copy)(JoJa15's Copy).one
Meeting Notes(JoJa15's Copy)(JoJa15's Copy)(JoJa15's Copy)(JoJa15's
Copy)(JoJa15's Copy).one
Meeting Notes(JoJa15's Copy)(JoJa15's Copy)(JoJa15's Copy)(JoJa15's
Copy).one
Meeting Notes(JoJa15's Copy)(JoJa15's Copy)(JoJa15's Copy).one
Meeting Notes(JoJa15's Copy)(JoJa15's Copy).one
Meeting Notes(JoJa15's Copy).one
Meeting Notes.one

I noticed this on my laptop also.

At the same time both computers were maxing out their CPU usage on
Groove.

Can anyone help me out with avoiding this problem in the future? Do
you know what causes this and how to prevent it. Is this a Groove
problem, a OneNote problem or something else?

Thanks in advance for any help provided.

- John

 

[Mark Smith]

HI John -

I think it's because OneNote is modifying the file on both PCs. It does a
lot besides just holding the data - indexing, text recognition etc.

Groove sees all these file changes and thinks "yup, time to do some more
synchronizing", which modifies the files at the other end which means OneNote
goes into action to update the indexes...

I'm not sure what your options are here, but it looks like you'll need to
kill the Groove folder sharing for your OneNote folder.

 

[joja15]

HI John -

I think it's because OneNote is modifying the file on both PCs. It does a
lot besides just holding the data - indexing, text recognition etc.

Groove sees all these file changes and thinks "yup, time to do some more
synchronizing", which modifies the files at the other end which means OneNote
goes into action to update the indexes...

I'm not sure what your options are here, but it looks like you'll need to
kill the Groove folder sharing for your OneNote folder.

What is the ideal way I can share my notebook between my laptop
computer and my desktop computer at work. Most of the times my laptop
computer is not on the company network and it is connecting through
the internet through WiFi. I would like to keep my desktop and laptop
OneNote notebooks synchronized without having to move a USB drive
between them. Is there any ways to get Groove, or some other utility
like Foldershare to do this?

Thanks,
John

 

[Ilya Koulchin]

Unfortunately, that's what happens when you have two technologies that
both think they know how to cache data and resolve conflicts. This can
happen if your notebook happens to be modified on both computers
simultaneously. It seems that using Groove to sync two existing notebook
hierarchies only makes that more likely to happen, as OneNote's trying
to figure out exactly what had happened. Try this:

1. Set up an empty Groove shared folder on both computers
2. Create a brand new notebook in that folder on one of the computers,
and give it a few minutes to settle down
3. Open the notebook from the other computer
4. If you want to have your existing sections in that notebook, copy
them in using OneNote, on one computer at a time

Things should be ok after that, as long as you're changing each section
on only one computer at a time.

If your laptop can connect to the same network as your work computer at
least on a semi-regular basis, however, I'd highly recommend just using
shared notebooks instead - that way you can mess with your notes all you
want and you won't run into files getting duplicated.

Ilya

 

[FD]

Hi,
this is a relevant question, not only for keeping a Onenote notebook in sync
but also for how to get obvious benefits from two very good application. In
my organization, Ablona, we have used Groove since 2003 and - now with
Onenote 2007 - it would be great if someone has som "best practise" for how
to use the two 2007 applications together. So far, I haven't found anything
from MS. Based on the answers, it seems like using a Groove folder isn't a
viable option. Any experiences from using Onenote in a Groove Workspace?

"(e-mail address removed)" skrev: