Using spreadsheet to mail maerge a paragraph of names

[Brad Lansinger]

I have a list of board members that updates regularly in
excel spreadsheet. I do my monthly mintes from the meeting
in word and have everyone's name at the top of my word
document in a paragraph format (showing that they were
present). It appears that I have to enter <<Nextrecord>>
next to each name to continue the names. This would mean
that if I added a person & forgot to add a next record for
that name to come in it would not populate, right?

Is there a way to get the names to all populate next to
each other without having to enter the exact amount of
<<next records>>? I would like to be able to simply update
the names in one place & have them auto update on all of
the documents that are connected to that spreadsheet?

 

[Graham Mayor]

The simplest way to achieve this would be to create a catalog/director merge
of just the information you require (the name list) to a new document, then
include that document in the minutes merge as an includetext field.

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Graham Mayor - Word MVP

Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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