What template do I use as a receipt to a bill collector?

[Tiffany]

 

[garfield-n-odie]

You don't send a receipt to a bill collector. You send money to
a bill collector, and the bill collector sends you a receipt for
your money. When you embrace this concept, you will notice a
dramatic decline in the number of bill collectors hounding you
for "receipts".

Tiffany wrote:

 

[Tiffany]

Maybe I should've been more clear. In a small business, when a bill comes
in, there is an 'invoice' of some sort that you can send with the payment.
What is it? And where would I find it? I am not being hounded by bill
collectors, I am simply trying to create some type of accountability for
payment. Thank you for your response.
Tiffany

 

[JoAnn Paules [MSFT MVP]]

It's called an invoice and Microsoft's Office Online website has several
that you can download.

 

[garfield-n-odie]

Most invoices you receive will have a tear-off portion that you
send back to the vendor with your payment. If the invoice
doesn't have a tear-off portion, then you could make a photocopy
of the entire invoice to send with your payment. Either way,
write the invoice number on the check.

Maybe you're putting the cart before the horse here. If you want
more accountability over purchases, rather than payables, then
maybe you want to implement a purchase order system. You can
look in almost any Accounting 101 book for ways to implement a
purchase order system, or ask google. But purchase orders are a
lot of extra work, both for you and for your vendors. Some
vendors will gladly accept purchase orders, some vendors will
accept purchase orders but add handling surcharges to your
invoice, and some vendors will not accept purchase orders at all.

 

[Chris Schatte]

Just to add,
You could have a look here:
http://office.microsoft.com/en-us/FX011956881033.aspx
or here:
http://www.microsoft.com/office/accounting/prodinfo/default.mspx
As a small business you can create your own invoices, statements, etc...
Also, for more user info on how small businesses use SBA, you can search or
post here
http://www.microsoft.com/office/com...dg=microsoft.public.sba.general&lang=en&cr=US

Chris Schatte
--
use the Office Online web based newsreader here:
http://www.microsoft.com/office/community/en-us/default.mspx
In Office System 2003 applications:
Help/Assistance Pane/open Communities

It's called an invoice and Microsoft's Office Online website has several
that you can download.

--

JoAnn Paules
MVP Microsoft [Publisher]

Maybe I should've been more clear. In a small business, when a bill comes
in, there is an 'invoice' of some sort that you can send with the payment.
What is it? And where would I find it? I am not being hounded by bill
collectors, I am simply trying to create some type of accountability for
payment. Thank you for your response.
Tiffany

 

[Chris Schatte]

Either way, a small business can use generated po's from their software to
track recievables ordered. You do not necessarily have to issue a po to the
vendor. Po's usually are for charge accounts or can be used by the business
as a reference for orders and in SBA can be changed to reflect items recieved
then converted a bill owed to the vendor.
Actually,if you have a po system purchases will equal payables for inventory
to the vendor.

Chris Schatte