Word 2007 TOC

[BK]

Using Office 2007 and once again running into an issue marking text to be
included in a Table of Contents. I want to manually mark pieces of text
within my document to be included in the table of contents. These pieces of
text are not titles or specific heading, so I want to manually mark them
instead of creating my TOC from styles.

Here are my steps:
Select the text
Click Insert \ TExt \ Quick Parts \ Field \ TC
In the Text entry box I type what I want to actually appear in the Table of
Contents
Then I click OK

When I click OK to enter the field marker, it replaces the selected text.

How can I select the text to mark for inclusion in the Table of Contents
without having the field marker replace that selected text?

 

[WordAngel]

Hi BK,
Instead of using the quick parts tool, I recommend you use the Index tool
and then insert and Index instead of a TOC. We'll call this modified TOC and
IndexTOC okay?

1. Highlight the text you want to appear in your IndexTOC.
2. On the ribbon choose the References Tab.
3. Eyeball three boxes to the right till you see the Index box.
4. From the Index box click on Mark Entry.
5. Now in the popup you can add what ever text you want to appear in your
IndexTOC and it won't replace your selection with what you are adding.
6. When you're done adding all your entries, you just get yourself to a
place in the document where you want the IndexTOC to appear and click on the
Insert Index button.
7. When the Insert Index dialog box pops up you'll see many options.
Change the columns to 1 and click on right align page numbers. That should
get your your speed modified version of a TOC!

 

[BK]

Thanks for the work around. Does it seem strange to anyone else that
marking text for a TOC ends up deleting it from the document???

 

[Stefan Blom]

When you insert a field it deletes the selection; it is equivalent to typing
over the selection. If you want to use the Field dialog box, make sure not
to select any text first.

On the other hand, in order to create TC fields from the selected text, use
the Mark Table of Contents Entry dialog box, which you can display by
pressing Alt+Shift+O.

 

[Stefan Blom]

I'm not sure why you are suggesting to use an index instead of a table of
contents? They have different purposes.

 

[WordAngel]

Yes they do have different purposes but the results can look the same. BK is
trying to mark random text in a document to show in the TOC. Using the Index
feature gives BK more flexibility - he doesn't have to use a Style to get it
to show up.

 

[BK]

Thank you so much for the keyboard shortcut. It works perfectly!!

 

[Suzanne S. Barnhill]

But it will be in alphabetical order instead of its order in the document.
The purposes of a TOC and an index are quite different.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

You are welcome.

 

[BK]

I noticed that same thing about the index results. They are alphabetical in
an index instead of page order in the TOC. I"m sure I could have selected
the index and sorted it on page number instead, but I've got things working
now. Actually, another response to my original post has solved my problem.
I can select the text I want to have in the table of contents (which is not
always a heading) and use the ALT + SHIFT + O combination to bring up the
dialog box.

Thanks to everyone for their input.

 

[Stefan Blom]

Mine and Suzanne's remarks in this "sub-thread" were for WordAngel, who
seems to have missed that an index is alphabetical while a TOC is in page
order. You can certainly rearrange entries, but your "custom sort" will be
lost the next time you update the TOC or index.