Works Cited and Bibliography page not different

[sb2008]

I have a Word 2007 document that contains sources in the Current List that I
copied from a Master List. I am currently not citing these sources in my
document. There is no check mark next to any of the sources in the Current
List to indicate they are being used. However, whether I generate a Works
Cited or a Bibliography page, the entries are exactly the same. I thought the
Bibliography shows everything from the Current List but the Works Cited shows
only those cited within my document. I have changed between APA and MLA but
that didn't seem to make a difference. How do I get the Works Cited to not
show entries that are not cited?

 

[Bob Buckland ?:-\)]

Hi SB.,

The only difference between the 'Works Cited' gallery choice and the 'Bibliography' gallery choice that come with Word 2007 is the
title of the two entries. Different specs for the reference file formats call for different titles, but the provided gallery
entries like others, such as the Quick Tables gallery are static rather than dynamic as far as layout. The assumption is that
everything on the 'current list' will be cited in the document prior to generating the compiled listing, and the check marks in the
'Manage Sources' list is to help you double check that.

The content is that of the Word Bibliography field (use Alt+F9 to view the source code vs the Bibliography) and includes all of the
items in the Current list. You can create a bibliography without using the galleries via Insert=>Quick Parts=>Field=>Bibliography.

The only field switch for the {Bibliography} field relates to limiting choices to those formatted for a specific locale/Language ID.

==========
I have a Word 2007 document that contains sources in the Current List that I
copied from a Master List. I am currently not citing these sources in my
document. There is no check mark next to any of the sources in the Current
List to indicate they are being used. However, whether I generate a Works
Cited or a Bibliography page, the entries are exactly the same. I thought the
Bibliography shows everything from the Current List but the Works Cited shows
only those cited within my document. I have changed between APA and MLA but
that didn't seem to make a difference. How do I get the Works Cited to not
show entries that are not cited? <<
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[p0]

Hi SB.,

The only difference between the 'Works Cited' gallery choice and the 'Bibliography' gallery choice that come with Word 2007 is the
title of the two entries.  Different specs for the reference file formats call for different titles, but the provided gallery
entries like others, such as the Quick Tables gallery are static rather than dynamic as far as layout.  The assumption is that
everything on the 'current list' will be cited in the document prior to generating the compiled listing, and the check marks in the
'Manage Sources' list is to help you double check that.

The content is that of the WordBibliographyfield (use Alt+F9 to view the source code vs theBibliography) and includes all of the
items in the Current list.  You can create abibliographywithout using the galleries via Insert=>Quick Parts=>Field=>Bibliography.

The only field switch for the {Bibliography} field relates to limiting choices to those formatted for a specific locale/Language ID.

==========
I have a Word 2007 document that contains sources in the Current List thatI
copied from a Master List. I am currently not citing these sources in my
document. There is no check mark next to any of the sources in the Current
List to indicate they are being used. However, whether I generate a Works
Cited or aBibliographypage, the entries are exactly the same. I thought theBibliographyshows everything from the Current List but the Works Cited shows
only those cited within my document. I have changed between APA and MLA but
that didn't seem to make a difference. How do I get the Works Cited to not
show entries that are not cited? <<
--

Bob  Buckland  ?
MS Office System Products MVP

  *Courtesy is not expensive and can pay big dividends*

Hi Bob,

The tooltip help for 'Insert bibliography ...' states:

<quot>
Add a bibliography, which lists all the sources cited in the document.
</quot>

It clearly speaks of CITED sources there, not of all sources in your
document. So it seems the tooltip is incorrectly describing the
functionality.

That aside, I think the entire issue is the result of a "bug" in the
RefOrder implementation of Word 2007. Let me explain why:

The Office Open XML primer (located at the ECMA site) states the
following about the value of the RefOrder element of a source:

<quot>
The RefOrder element for a source indicates the position, in numeric
sequence, for the first reference to the source within the document
text. This information is used in bibliography styles that sort
sources by order in the document rather than alphabetical order.
</quot>

The question is, what does this mean for the value of the RefOrder
element in case the source is not referenced within the document
text?

To me, that sounds as unused sources should have either no RefOrder
element, or a RefOrder element with an invalid value (0 or negative
perhaps).

However, Word 2007 assigns a RefOrder element to unused sources as
well, namely the next unused value. So if you have 5 cited works and 2
uncited ones, those 2 will get the numbers 6 and 7 as values for
RefOrder. Firstly, this seems in violation with the statement for the
ECMA document quoted above and secondly there is no logic as to which
of the uncited sources will get what value for the RefOrder element.

If they had implemented RefOrder according to its (logical)
definition, it would be real easy for stylesheet developers to
implement 'bibliography' and 'works cited'. Unfortunately, they did
not and there seems to be no way discuss this with Microsoft or report
it as a bug :-(.

Just my two cents,

Yves