Accessing Someone Else's Mailbox

[franklyfrank]

My company has an exchange server system. I use Microsoft 2003, and about 18
months ago my boss gave me access to view his inbox.
I added his mailbox by clicking file, open and other users folder.

My boss now states that he never gave me permission. I have stated that he
must of as i could open the folder.
Can anyone confirm that i am right in saying that the fact that i could see
his inbox means that he must have given me access to this?

Thanks

 

[dlw]

Either he did it, someone did it on his computer when it was left on and he
wasn't there, someone with access to his email, or knows his network
password, or someone with administrative rights...

 

[franklyfrank]

Thanks DLW

Either he did it, someone did it on his computer when it was left on and he
wasn't there, someone with access to his email, or knows his network
password, or someone with administrative rights...

 

[Judy Gleeson \(MVP Outlook\)]

And in case my MVP status provides more credibility, I'll agree with DLW.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[IMDC IT Guy]

I have a question about this; how are rights given (access to others email
inbox) and how are they taken away?

 

[franklyfrank]

Thanks Judy

And in case my MVP status provides more credibility, I'll agree with DLW.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[Judy Gleeson \(MVP Outlook\)]

you can give another person (in an Exchange environment) permission by right
clicking on the Mailbox or any subfolder (eg Inbox, Calendar) and going
through the Properties Tab to Permissions. You then add a user, set a level
of permission. You can also set a Delegate who can send Emails of your
behalf. Do that at Tools | Options | Delegates tab.

There are other ways to get to the same settings screen - I posted this one
as it works in all versions.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[IMDC IT Guy]

Thank you Judy
I followed your instructions and when I arrived at the permissions tab I
found "Default" in the name box with "None" for the permissions level.
When I try to remove "Default' and hit "Apply" it comes back.
With that done and said I can still go to another users workstation in our
Lan network and open my inbox on their machine and visa versa. This is a
privacy issue that I would like to resolve so if you can help me I certainly
would appreciate it. Thank you for your response.

 

[F.H. Muffman]

Thank you Judy

I followed your instructions and when I arrived at the permissions tab
I found "Default" in the name box with "None" for the permissions level.
When I try to remove "Default' and hit "Apply" it comes back.
With that done and said I can still go to another users workstation in
our Lan network and open my inbox on their machine and visa versa. This
is a privacy issue that I would like to resolve so if you can help me I certainly
would appreciate it. Thank you for your response.

When you go to the other persons machine, are you logging into that machine
with your domain account?

 

[IMDC IT Guy]

The other persons machine is logged into the Domain under that person's logon.

 

[F.H. Muffman]

I followed your instructions and when I arrived at the permissions tab

The other persons machine is logged into the Domain under that
person's logon.

What version of Exchange? It sounds like they have permissions to your mailbox
at the server level.

 

[IMDC IT Guy]

What version of Exchange? It sounds like they have permissions to your mailbox
at the server level.

To F.H. MS Outlook MVP

Our Server is a Windows 2003 Small Business Server with
Exchange Sys. Ver 6.5.7638.1

 

[F.H. Muffman]

I followed your instructions and when I arrived at the permissions tab

Our Server is a Windows 2003 Small Business Server with Exchange Sys.
Ver 6.5.7638.1

http://support.microsoft.com/kb/268754 talks about how to assign permissions,
which would also be the directions for how to get to see who has permissions
to the mailbox.