Auto-Correct & -Text; apply to specific doc

[Wai]

1.
Is it true that AutoCorrect, Autotext etc. apply to "ALL"
documents, cannot apply to a specific document?

If applicable to a specific document, how can I do?


2.
Besides AutoCorrect, are there any other components which
are language-dependant?
If so, please point them out.

 

[Suzanne S. Barnhill]

AutoCorrect, as you note, is language-specific. Except for formatted
AutoCorrect entries, which are stored in Normal.dot, AutoCorrect entries in
a given language are available to all Office programs when working in that
language.

AutoText is available only in Word and is stored in templates. AutoText
entries stored in Normal.dot (or other global templates) are available to
all documents; entries stored in specific document templates are available
only to documents based on those templates.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Wai]

AutoCorrect
- lang-specific (even the same lang but with diff
dialects)
- available to all Office programs when working in that
lang

AutoText
- lang-specific (even the same lang but with diff
dialects)
- only available in Word


Am I right?

 

[Wai]

Do you mean:
- there is no way to store AutoCorrect entries in a
specific document (but possible for Autotext)
?

If so:
- how can I locate a document to base on the specific
template (instead of a general one, ie normal.dot)?

[Please tell step-by-step if possible, thanks!]

 

[Suzanne S. Barnhill]

I don't think AutoText is language-specific. It is template-specific,
however, so if you had different templates for different languages, with
AutoText entries saved in each, it would appear to be language-specific.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Suzanne S. Barnhill]

Neither AutoCorrect nor AutoText entries can be stored in a document.
AutoText entries can be stored in templates.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Charles Kenyon]

The easiest way to base a document on a specific template is to:
1) Store your templates in either the user templates folder or the workgroup
templates folder designated in Word. Tools => Options => File Locations
2) Use File => New to begin your document and choose your template.

Alternatively, if your system is properly set up and you double-click on a
template, it will create a new document.

Once a document has been created, you can use Tools => Templates and
Add-Ins... to change the attached template.

The AutoText entries available in Word are all AT entries in normal.dot and
other global templates plus those in the attached template. If an AT entry
in the attached template has the same name as one in a global template, the
one in the attached template will be used.

As Suzanne has told you, documents cannot hold AT entries, only templates.
-

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Wai]

For the Auto-text, it will change as I am typing
different kinds of language.

When I type in Chinese, the Autotext entries are all in
Chinese. When I type in English, the Autotext entries
will be in English.

That seems to be language-specific.

Also it is a template-specific, as we can store specific
AutoText entries in one template.

 

[Wai]

Hi!

I can't change the template even I follow what you say.

*** Case ***
I tried to open a document which is based on AA.dot
Then I decided to change the template from AA.dot to
normal.dot

I clicked on:
- tool // template and add-ins // 'Document template'
dialog box // 'attach' button" // choose 'document.dot'.

After the change, I looked at the styles. They are still
the ones in AA.dot

What's wrong?


Further question:
1. In tool // template and add-ins // 'Global template
and add-ins' dialog box:
- there is a box of "HTML.WLL"

What is "HTML.WLL" about ?
What is its use?

-----Original Message-----
The easiest way to base a document on a specific template is to:
1) Store your templates in either the user templates folder or the workgroup
templates folder designated in Word. Tools => Options => File Locations
2) Use File => New to begin your document and choose your template.

Alternatively, if your system is properly set up and you double-click on a
template, it will create a new document.

Once a document has been created, you can use Tools => Templates and
Add-Ins... to change the attached template.

The AutoText entries available in Word are all AT entries in normal.dot and
other global templates plus those in the attached template. If an AT entry
in the attached template has the same name as one in a global template, the
one in the attached template will be used.

As Suzanne has told you, documents cannot hold AT entries, only templates.
-

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ------ ---
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Do you mean:
- there is no way to store AutoCorrect entries in a
specific document (but possible for Autotext)
?

If so:
- how can I locate a document to base on the specific
template (instead of a general one, ie normal.dot)?

[Please tell step-by-step if possible, thanks!]

.

 

[Dayo Mitchell]

Apologies if I'm wrong, but I seem to remember someone saying Auto-Text is
*Style*-specific? E.g., if you were typing in Normal, it would only offer up
Normal style entries, not Body Text style entries?

Here's some possibly related info from Help, as usual not under a
self-evident title:

"Insert an AutoText entry
1. Click in the document where you want to insert the AutoText entry.
2. On the Insert menu, point to AutoText.
To see a list of all the available AutoText entries, hold down SHIFT as
you point to AutoText.
3. If the submenu contains a list of paragraph styles, such as Normal or
Salutation, point to the style that's linked to your AutoText entry.
4. Click the name of the AutoText entry you want.
Tips
€ You can also use a shortcut to insert an AutoText entry. First, turn on
AutoComplete. In your document, type the first few characters in the
AutoText entry's name. When Microsoft Word suggests the complete AutoText
entry, press RETURN to accept the entry. To reject the AutoText entry, keep
typing.
€ The entries in the lists on the AutoText submenu and the AutoText toolbar
correspond to the language of the text that your insertion point is
positioned in. For example, if you are typing French in the English version
of Word, the AutoText entries that appear on the submenu and on the toolbar
list will be in French, but the ones on the AutoText tab will be in English.
To insert AutoText entries in the language you're typing in, use the
AutoText submenu or the AutoText toolbar. To insert AutoText entries in the
language version of Word that you are using, use the AutoText tab.
Also note that if you insert an AutoText field by using the Field Options
dialog box (Insert menu, Field command, Options button), the Field Options
dialog box, like the AutoText tab, reflects the language version of Word
that you are using, not the language you are typing in. "

DM

 

[Suzanne S. Barnhill]

Interesting follow-up. So apparently they are language dependent. Thanks,
Dayo.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Wai]

Hi!
A detailed response. ^^

It is interesting to point out your version of help is
different from mine. What version of Word you are using.

Mine:
Word XP - Help
Title: Insert an AutoText entry

AutoText entries are divided into categories such as
Closing or Salutation. Check the Normal category for
entries you've created unless you know they are stored
under another category.

Click in the document where you want to insert the
AutoText entry.
On the Insert menu, point to AutoText, and then point to
the type of entry you want to insert.
Click the name of the AutoText entry you want.
Tips

You can also use a shortcut to insert an AutoText entry.
First, turn on AutoComplete (Insert menu, AutoText
command). In your document, type the first few characters
in the AutoText entry's name. When Microsoft Word
suggests the complete AutoText entry, press ENTER or F3
to accept the entry.
If the AutoText entry contains a graphic without text,
press F3 to accept the entry.

To reject the AutoText entry, keep typing.

The entries in the lists on the AutoText menu and the
AutoText toolbar correspond to the language of the text
that your insertion point is positioned in. For example,
if you are typing French in the English version of Word,
the AutoText entries that appear on the menu and on the
toolbar list will be in French, but the ones in the
AutoText dialog box will be in English.
To insert AutoText entries in the language you're typing
in, use the AutoText menu (click AutoText on the Insert
menu) or the AutoText toolbar. To insert AutoText entries
in the language version of Word that you are using, use
the AutoText tab in the AutoCorrect dialog box (click
AutoText on the Insert menu, and then click AutoText).

Also note that if you insert an AutoText field by using
the Field Options dialog box (Insert menu, Field
command), the Field Options dialog box, like the AutoText
tab, reflects the language version of Word that you are
using, not the language you are typing in.

 

[Clive Huggan]

Hello Wai,

I'm finding it confusing to follow this very interesting thread about
AutoText. I use a newsgroup reader, not a web browser, and the most useful
way to view a thread is when someone does a "Reply", which keeps the
previous discussion(s) in place and puts "Re:" before the subject. If the
person replying does not post their comments as a reply, the only way to
remind oneself about the previous discussion is to sort by subject.
Unfortunately, you are changing the subject each time -- so now I'm having
to sort by your name!

If you keep the same words in the "subject" heading, Wai, I'd be grateful --
the subject is very interesting.

--Clive Huggan
=========================================================

 

[Suzanne S. Barnhill]

Just be glad he's not posting as (e-mail address removed). <g>

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Dayo Mitchell]

Language-dependent in a really weird way, it seemed to me....Sounded as
though you had access to them all in any language, but needed different
methods to get at them. But I don't even use AutoText, I just got intrigued
by the thread...

Dayo

 

[Dayo Mitchell]

I'm using MacWord 2001, but the Help seems pretty similar to me--not
conflicting anywhere, anyhow, so far as I can tell. I'd say yours is a bit
clearer, but XP is the version after 2001, so it's really nice to know
someone is out there improving the Help files (although Mac and PC Office
are developed in different units, who knows how separated the process is!)

If continuing discussion of AutoText, please continue as Reply on previously
established thread, "Re: Summary of Auto-Correct/-Text", as we could
probably complain about Word's Help for so long that this specific line of
conversation is likely an evolutionary dead end.

(By the way, aside from the difficulty caused by changing subject lines,
"it's interesting" is a really unhelpful subject line. But restarting this
conversation as "Summary of Auto-Correct/-Text", as you did a bit back, was
not a bad idea).

DM

 

[Wai]

Hello all!
Thank you so much for your suggestions.
I really don't know a change of subject line will cause
confusion. Sorry about that.

Also I will keep reminding myself to type my name. (I
once forgot to type the sender's name until I pressed
the "send" button).

And I promise I will not change the subject in the
future.

Cheers!

 

[Wai]

Hello, Dayo.

I replied your message by clicking on the "reply" button
on this email. Am I on the right track now?

Actually I do feel Office Help is stinking. I prefer
previous versions of Office help.

I find it hard to find a suitable piece of information
when I get some problems about Office programs.

We are now digressing from the topic.
Maybe it is better open another topic elsewhere so as to
fit what we are talking about.

I am going to post a new message in Office / General
Questions.
Its topic is:
- ## Office Help become stinks!! ##

 

[Wai]

I posted 2 posts about the problems of Office help.
2 are in Office // General Questions

## Office XP Help become stinks!! ##
## Real cases of troubles due to poor Office Help ##

If anyone is interested in them, go and see!

 

[Robert M. Franz (RMF)]

Hi Clive,

Clive Huggan wrote:
[..]

I'm finding it confusing to follow this very interesting thread
about AutoText. I use a newsgroup reader, not a web browser, and the
most useful way to view a thread is when someone does a "Reply",
which keeps the previous discussion(s) in place and puts "Re:"
before the subject. If the person replying does not post their
comments as a reply, the only way to remind oneself about the
previous discussion is to sort by subject.

[..]

interesting, your header [1] says you are using OE for Mac version 5 ...
Now, if you had such a sophisticated newsreader as myself <*vbg*>, all
would be well ...

Greetinx
..bob
...Word-MVP

[1]
User-Agent:
Microsoft-Outlook-Express-Macintosh-Edition/5.02.2022