Changing a Work Week for one Sub-task amongst many in Project 2000

[Dale]

I am working up a project that is a 24/7/365 operation. However, my project team is made up of management that works M - F 8:00 to 5:00. I have 16 sub-tasks that are assigned to the management team (working a 5 day work week), but I have 2 sub-tasks that are assigned to operations (working a 7 day work week). Can I change the workweek from 5 days to 7 days on just the two sub-tasks that are part of the 7 days per week operation, but leave all of the other sub-tasks on a 5 day per week basis? How do I do that?

Thanks

 

[John]

Dale,
Is your 24/7 operation perhaps a little heavy on management (i.e. 16
tasks for management and 2 for other workers)

There are various ways to set up what you want depending on whether you
want the default calendar for the whole file to be 24/7 or 8/5. If you
want to treat the whole project as a 24/7/365 operation, go to
Tools/Change Working Time and set the calendar for "24 hours". Then go
to the Resource Sheet view and select resources that work 24/7 and make
sure their Base Calendar is "24 Hours". If not, select the 24 hour
calendar from the selection list that becomes visible when the Base
Calendar cell is activated. Next select all the management resources and
make sure their Base Calendar is set to "Standard".

For more information you might want to go to the MVP webpage at:
http://www.mvps.org/project/faqs.htm
and look at FAQ 5 - Default Working Hours

In addition, I suggest you go to Tools/Options/Calendar tab and hit the
Help button for more information.

Hope this helps.
John

 

[Dale]

John-

Thanks for getting back to me. My project is not heavy on management. Actually, my project is an assignment to management (my project team) and they are involving front line people in just two tasks in support of their management effort. Maybe sharing my real scenario with you and others will be helpful.

The project is a pilot project to see if we want to install a GPS system on our golf carts at our 27 hole golf course. It is being set up as a 60 day pilot project to test our customer's response to using this "value added" service. Management has the tasks of researching various systems and vendors, doing site visits to other facilities, bidding a system, selecting a system, installing a system, setting up training for front line staff in the use of the system, surveying the customers and then writing a report and recommendation on the results of the pilot test. They will do all of that work M - F from 8:00 until 5:00 (management has a 5 day work week).

Two of the sub-tasks, however, are the actual selling of the value added service to the customers by the front desk staff (which happens 7 days per week- we operate our golf course all 7 days- management just works 5 of those days), and the actual 60 day piloting of the GPS system by our golfers. As it turns out, I'm not really assigning "resources" to those two sub-tasks [selling the program and allowing the golfers to use the value added service]. Management is not involved in that. Front desk staff is.

And maybe that is my problem. I want to measure the success (or failure) of what is happening in both periods (thus my reason for having them in my project plan), but maybe I can't do that. Or do you think I can?

Actually, I posed my question incorrectly in my first posting. My question really should be, can I have 16 sub-tasks be set up on a 5 day work week, and 2 of my sub-task set up on a 7 day work week?

Thanks for giving this some thought. By the way, I did use the Calendar tab- Help button, and there were no answers for this question (which I probably asked wrong the first time). It did, however, lead me to the on-line web site, and thus my posting in this Discussion group area.

Thanks again for giving this some additional thought.

Regards,

 

[Jan De Messemaeker]

Hi,

Being a (lousy) golfer myself, I coudn't help adding my 2cts worth here.
Technically speaking, what you need is a task calendar.
Go to Tools, Change Working time
New
Name: Seven days (or any )
Click the hedings of Sat and Sun
Nonstandard working time
OK

Now select the two follow-up tasks
Task Information icon
Advanced
Calendar, select 7 days

That is what you look for.

But one thing bothers me in your post.
How are you going to use this to "measure success of the operation"??
Curious about that...

Keep the swing going.


--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

John-

Thanks for getting back to me. My project is not heavy on management.

Actually, my project is an assignment to management (my project team) and
they are involving front line people in just two tasks in support of their
management effort. Maybe sharing my real scenario with you and others will
be helpful.

The project is a pilot project to see if we want to install a GPS system

on our golf carts at our 27 hole golf course. It is being set up as a 60 day
pilot project to test our customer's response to using this "value added"
service. Management has the tasks of researching various systems and
vendors, doing site visits to other facilities, bidding a system, selecting
a system, installing a system, setting up training for front line staff in
the use of the system, surveying the customers and then writing a report and
recommendation on the results of the pilot test. They will do all of that
work M - F from 8:00 until 5:00 (management has a 5 day work week).

Two of the sub-tasks, however, are the actual selling of the value added

service to the customers by the front desk staff (which happens 7 days per
week- we operate our golf course all 7 days- management just works 5 of
those days), and the actual 60 day piloting of the GPS system by our
golfers. As it turns out, I'm not really assigning "resources" to those two
sub-tasks [selling the program and allowing the golfers to use the value
added service]. Management is not involved in that. Front desk staff is.

And maybe that is my problem. I want to measure the success (or failure)

of what is happening in both periods (thus my reason for having them in my
project plan), but maybe I can't do that. Or do you think I can?

Actually, I posed my question incorrectly in my first posting. My question

really should be, can I have 16 sub-tasks be set up on a 5 day work week,
and 2 of my sub-task set up on a 7 day work week?

Thanks for giving this some thought. By the way, I did use the Calendar

tab- Help button, and there were no answers for this question (which I
probably asked wrong the first time). It did, however, lead me to the
on-line web site, and thus my posting in this Discussion group area.

 

[John]

Dale,
Your original post said 24/7/365 but based on your more thorough
explanation of what you are trying to do, I question whether a golfer is
going to come in at 2:00 am and enquire about the GPS option. I can
believe extended work hours that covers the daylight hours (unless you
have a lighted course and you really need the GPS to locate lost duffers
in the rough, at night), but a full 24 hours seems a little much.

However in the bottom line analysis I have to agree with Jan. How will
setting up a Project file help you to measure the success of the
program? It seems that an simple Excel spreadsheet could be used to
"keep score" on a measurable metric. It can certainly be done in
Project, but it is probably overkill.

John

 

[Dale]

Jan-

Thank you for getting back to me. It took me 3 days (and the better part of this weekend) to figure this out. What I didn't know then, but do know now, is that I can create a variety of different kinds of calendars. And then, I can assign different tasks, on different days to different calendars.

Nobody really told me that in any of the postings, but with the different postings that were put up, and with some trial and error, I finally got it figured out this morning.

Thanks for helping to guide me on this.

Regards,
--
Dale

Hi,

Being a (lousy) golfer myself, I coudn't help adding my 2cts worth here.
Technically speaking, what you need is a task calendar.
Go to Tools, Change Working time
New
Name: Seven days (or any )
Click the hedings of Sat and Sun
Nonstandard working time
OK

Now select the two follow-up tasks
Task Information icon
Advanced
Calendar, select 7 days

That is what you look for.

But one thing bothers me in your post.
How are you going to use this to "measure success of the operation"??
Curious about that...

Keep the swing going.


--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

John-

Thanks for getting back to me. My project is not heavy on management.

Actually, my project is an assignment to management (my project team) and
they are involving front line people in just two tasks in support of their
management effort. Maybe sharing my real scenario with you and others will
be helpful.

The project is a pilot project to see if we want to install a GPS system

on our golf carts at our 27 hole golf course. It is being set up as a 60 day
pilot project to test our customer's response to using this "value added"
service. Management has the tasks of researching various systems and
vendors, doing site visits to other facilities, bidding a system, selecting
a system, installing a system, setting up training for front line staff in
the use of the system, surveying the customers and then writing a report and
recommendation on the results of the pilot test. They will do all of that
work M - F from 8:00 until 5:00 (management has a 5 day work week).

Two of the sub-tasks, however, are the actual selling of the value added

service to the customers by the front desk staff (which happens 7 days per
week- we operate our golf course all 7 days- management just works 5 of
those days), and the actual 60 day piloting of the GPS system by our
golfers. As it turns out, I'm not really assigning "resources" to those two
sub-tasks [selling the program and allowing the golfers to use the value
added service]. Management is not involved in that. Front desk staff is.

And maybe that is my problem. I want to measure the success (or failure)

of what is happening in both periods (thus my reason for having them in my
project plan), but maybe I can't do that. Or do you think I can?

Actually, I posed my question incorrectly in my first posting. My question

really should be, can I have 16 sub-tasks be set up on a 5 day work week,
and 2 of my sub-task set up on a 7 day work week?

Thanks for giving this some thought. By the way, I did use the Calendar

tab- Help button, and there were no answers for this question (which I
probably asked wrong the first time). It did, however, lead me to the
on-line web site, and thus my posting in this Discussion group area.

 

[Dale]

Rob-

Thank you for getting back to me. It took me 3 days (and the better part of this weekend) to figure this out. What I didn't know then, but do know now, is that I can create a variety of different kinds of calendars. And then, I can assign different tasks, on different days to different calendars.

Nobody really told me that in any of the postings, but with the different postings that were put up, and with some trial and error, I finally got it figured out this morning.

Thanks for helping to guide me on this.

Regards,

--
Dale

Dale,
What you need to do is to use different calendars for the different working hours of the tasks.
The standard and 24 hour calendars will meet your needs in this case. To assign calendars to a task just double click on the task and under the advanced tab of the task information dialog box select an appropriate calendar.
There are other ways to do this, but this is the simplest for your case.

Regards,

Rob

John-

Thanks for getting back to me. My project is not heavy on management. Actually, my project is an assignment to management (my project team) and they are involving front line people in just two tasks in support of their management effort. Maybe sharing my real scenario with you and others will be helpful.

The project is a pilot project to see if we want to install a GPS system on our golf carts at our 27 hole golf course. It is being set up as a 60 day pilot project to test our customer's response to using this "value added" service. Management has the tasks of researching various systems and vendors, doing site visits to other facilities, bidding a system, selecting a system, installing a system, setting up training for front line staff in the use of the system, surveying the customers and then writing a report and recommendation on the results of the pilot test. They will do all of that work M - F from 8:00 until 5:00 (management has a 5 day work week).

Two of the sub-tasks, however, are the actual selling of the value added service to the customers by the front desk staff (which happens 7 days per week- we operate our golf course all 7 days- management just works 5 of those days), and the actual 60 day piloting of the GPS system by our golfers. As it turns out, I'm not really assigning "resources" to those two sub-tasks [selling the program and allowing the golfers to use the value added service]. Management is not involved in that. Front desk staff is.

And maybe that is my problem. I want to measure the success (or failure) of what is happening in both periods (thus my reason for having them in my project plan), but maybe I can't do that. Or do you think I can?

Actually, I posed my question incorrectly in my first posting. My question really should be, can I have 16 sub-tasks be set up on a 5 day work week, and 2 of my sub-task set up on a 7 day work week?

Thanks for giving this some thought. By the way, I did use the Calendar tab- Help button, and there were no answers for this question (which I probably asked wrong the first time). It did, however, lead me to the on-line web site, and thus my posting in this Discussion group area.

Thanks again for giving this some additional thought.

Regards,

--
Dale

Dale,
Is your 24/7 operation perhaps a little heavy on management (i.e. 16
tasks for management and 2 for other workers)

There are various ways to set up what you want depending on whether you
want the default calendar for the whole file to be 24/7 or 8/5. If you
want to treat the whole project as a 24/7/365 operation, go to
Tools/Change Working Time and set the calendar for "24 hours". Then go
to the Resource Sheet view and select resources that work 24/7 and make
sure their Base Calendar is "24 Hours". If not, select the 24 hour
calendar from the selection list that becomes visible when the Base
Calendar cell is activated. Next select all the management resources and
make sure their Base Calendar is set to "Standard".

For more information you might want to go to the MVP webpage at:
http://www.mvps.org/project/faqs.htm
and look at FAQ 5 - Default Working Hours

In addition, I suggest you go to Tools/Options/Calendar tab and hit the
Help button for more information.

Hope this helps.
John

 

[Dale]

John-

Thank you for getting back to me. It took me 3 days (and the better part of this weekend) to figure this out. What I didn't know then, but do know now, is that I can create a variety of different kinds of calendars. And then, I can assign different tasks, on different days to different calendars.

Nobody really told me that in any of the postings, but with the different postings that were put up, and with some trial and error, I finally got it figured out this morning.

Thanks for helping to guide me on this.

Regards,