Contacts? Address book?

[vern]

I would like to use my Address Book off line. However there are no entries
in it. Can I import data from my Contacts file into the Address Book?

 

[Sue Mosher [MVP-Outlook]]

What "address book" are you referring to? Outlook's address book should be
exposing your Outlook Contacts folder as an address list. If it isn't, tell
us what you are seeing and in what version of Outlook.

 

[vern]

When I go up to the tool bar there is an icon that looks like an open book.
When I click on it a page opens with the title "Address Book". If I go to
the drop down menu on the right side "Show names from the:" I have two
choices - Outlook Address Book or Contacts. When I open the Address Book
there are no entries. If I open the Contacts there is all my data for email,
phone #s, etc.

Vern

 

[Sue Mosher [MVP-Outlook]]

That's exactly the way it's supposed to work. The Outlook Address Book
contains no individual entries. It contains one or more lists built from
your contacts folders.

 

[vern]

Thanks.

That's exactly the way it's supposed to work. The Outlook Address Book
contains no individual entries. It contains one or more lists built from
your contacts folders.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Wayne]

Then why have a choice? I have always wondered the same thing. What is the
difference between the Outlook Address Book or Contacts? Those are my 2
questions.

Thank you
Wayne

 

[Sue Mosher [MVP-Outlook]]

There is no choice. Outlook Address Book contains only address lists built
from your contacts folders, not individual entries. If you had 10 contacts
folders that you wanted to see in the Outlook Address Book, it would have 10
different lists underneath it.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[sharongscott]

Hi Sue,

How do I build address lists for the Outlook Address Book? I have lots of
contacts in my Contacts Folder and I'd like to categorize them into 2 or 3
major address books that I can choose from rather than have to search through
one large list to find someone. How do I create multiple address books?

 

[Sue Mosher [MVP-Outlook]]

Each contacts folder will appear as a separate list in the address book if
you check the Outlook Address Book box on the folder's Properties dialog.

 

[Boots]

Each contacts folder will appear as a separate list in the address book if
you check the Outlook Address Book box on the folder's Properties dialog.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[JSharpe]

I have a similar problem, however when I transfered my personal contact files
to my new computer the files did not load into the e-mail address tool. How
can you transfer the personal contacts to this tool without re-entering each
contact seperately?

 

[Sue Mosher [MVP-Outlook]]

What files? What procedure did you use to perform the "transfer"?

 

[JSharpe]

I have Office 2000 and I transferred my contact files and e-mail from my old
PC that used Windows 98 and then tranferred the files onto my laptop that
uses Xp home ed. as it's operating sytem. I used the XP connection/file
transfer utlitity to perform this. The odd thing is that when I try to edit
the old contacts a script line 41 error message comes up ,which can be
cleared. Also at the header of the contact profile after the name there isw a
hyphen and then "SBE" follows.
What's up ? I have Office 2000 on the laptop.

 

[sc826]

Sue,
I am having the same problem with Outlook XP and OS XP Pro. I have imported
contacts into the contacts folder the same way I have done on many computers.
Imported a pst file or csv file. Both will come into the contacts directory
but do not display in the address book. The option to show this folder as an
Outlook Address Book is dimmed. I am not sure what to do. BTW your other
answer helped and I found what was wrong with my dialog box fonts. Let me
know if you need other info.
sl826

 

[sc826]

Sue,
Disregard my last post. I found my address book file had vanished. I simply
installed a new one and the problem was resolved.
sc826

 

[kazd]

Can you please explain to me why in the contacts file you can add a spouse
but not children, however if you pull up that contact in outlook address
book, you can input children under personal.

 

[Sue Mosher [MVP-Outlook]]

Not without knowing what version of Outlook you're talking about.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

Can you please explain to me why in the contacts file you can add a
spouse but not children

Open the Conact item, choose the All Fields tab, select "Personal fields"
from the drop-down, and add the children's names in the Children field.

 

[kazd]

Sorry, I am using Outlook 2000. I have also noticed that despite adding
childrens names in the address book they do not show up in the contact
address card.

 

[Sue Mosher [MVP-Outlook]]

Don't add information in the address book. Open up the contact from your Contacts folder and add it there.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers