control time of day a resource works on a task

[alex1969aa]

I cannot figure out how to assign a resource to start work on Task A at say
8AM and than task B at 11AM. I know how to say a resource works 8 hours a day
and how to assign it to multiple tasks in the same day, but I cannot figure
out how to choose the times of day he works on a given task (or finishes a
given task).

 

[Mike Glen]

Hi Alex,

Welcome to this Microsoft Project newsgroup

You shouldn't be entering dates or times, enter the durations and
predecessor links and let Project do what is is designed to do - calculate
the dates for you. If you want to see times, select a date format that
includes times in Tools/Options.../View tab.

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, at this site: http://tinyurl.com/2xbhc or this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the article before leaving the site,
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[Jan De Messemaeker]

Hi,

(I do not think one should do this. Project is there to calculate planned
times, not to just show what is entered. Still)
Tools, Options, View, Date Format, show one that has time of day (f.i. the
first one in the list)
Task Usage View
Find the tak and the assignment line
Double Click the asignment line
In assignment information fill in what you need.

Still, I'm shocked that somebody wants to do that..
Greetings,

 

[German Popken]

zoom in on the task usage view and enter your planned work in the
morning and afternoon sections that appear in the right pane...

 

[Jan De Messemaeker]

Wouldn't that be nice!
Unfortunately there are no such things as morning and afternoon sessions in
the Usage views (only days or hours, and if you group by 4, Lunch will not
be acccounted for)
Hoep this helps,

 

[German Popken]

hi jan, I meant the group by 4 zoomlevel. I always use that to plan
resources in detail. For example if they work for the project in the
morning and for the business in the afternoon.

If you zoom in more you'll be able to plan in even more detail.


Jan De Messemaeker schreef:

 

[Jan De Messemaeker]

Hi,

Ok when they work 8-16 but when you have the standard working time 8-12 and
13-17 grouping by 4 gives 8-12 (OK) 12-16 (not OK) and 16-20 (not OK)

Greetings,

 

[tadk]

I understand totally why Alex needs that
I wish it would allow me to pull up in the resource pool show resources all
the actual projects i have assinge dto which day so i can adjust the start
and stop dates, often times my bottle neck people need to work on 3 to 5 or
more different projects in a day and i am not finding the resource allocation
in Project to be up to what i need it to be...

Tad

 

[Jan De Messemaeker]

Hi,

Not what it needs to be? You can level by the minute..
HTH

 

[tadk]

OK
I am thinking I am just missing some simple essential element in how it all
works and once i figure it out I will be just fine.

But so far I am just shaking my head trying to get Project to do what I want
it to do.
A few other times, I think you also, said wait for the 07 version and
wondering if I should go grab the beta and muck about with that.
Because right now it is not doing what i want it to do, which could simply
be a function of it was not designed to do what i want and I am just trying
to force it instead of work with it.

But thanks for all the replies you do, your comments to others are helping
me as well

Tad Kelson
Project Scheduler

 

[Steve House]

I think you'll find that Project is simply not designed to do what
you're looking for. The role of a project manager is not to micromanage
the resource's workday. You be tell Joe "I need you to put in 2 hours
on waxing widgets and 3 hours on polishing fids next Tuesday" and trust
him to be able to decide how to schedule the details of his day.
Project is not a resource scheduling tool, it is a task scheduling tool.
Why should you be choosing what time the resource works on a task? What
drives the start of a task is not the manager's desire, it is A) the
task's predecssor(s) are finished; and B) the required resource is
available. Project can calculate both of those and schedule the task
appropriately without you have to provide any desired start date or time
for it. You don't tell it when you want the task to start ... it tells
you when the task is able to start.

 

[tadk]

Steve,
Thank you very much for confirming what i am coming to the conclusion of in
working with it this last month almost.

Working in this industry/field/company I am in now (new to me) but basically
the owner of the place needs to have a handle on how overloaded our CAD Techs
are compared to the PMs running the projects...So here I am in the middle as
an expeditor, scheduler, report maker, resource manager, time issues and
stuff person. With MS Project 2003 as my main tool.
I think I will be doing a lot of work vs people stuff in Excel where I was
working to start with here, and keep a master shedule for our deadlines, due
dates, tasks to do, etc. All engineering projects so many things to track.
Which I think it will do me a wonder.

But I honestly appreciate all the help I have gotten from you and everyone
else on these boards so far. Learning a lot very fast just reading other
peoples issues.

Tad Kelson
Project Scheduler

 

[John Sitka]

Build yourself resource management scheduling projects which has select tasks mirrored from all planning Projects.
This type of project at it's most basic it has no logical links, no priority, but it does have zero overallocation and a sequence of
tasks.
This resource management project feeds all the other planned projects in the enterprise.
Link key deliverable tasks from the resource management projects into the planning Projects. Then only you level (constantly) and
assign the
resources and can demonstrate the contention (load) that exists at the CAD Techs. The link from your resource only project
constrains
the PM's projects; and they scream....arbitration.....and more screaming, voila CAD Techs are proven bottleneck.