Copying old newsletter woes re document size

[GaryK]

Hi all. Just discovered this newsgroup today, so figured I'd bounce my
question by y'all.

I'm editor for my local Harley Owners Group & use MS Publisher 2000 to
produce the newsletter. I like to include photos, where possible, to
liven it up & get folks in the Chapter to read it (my predecessor's
were a bit on the bland side).

I tried using Publisher 2003 for a while, but there was an issue with
clipart disappearing from the screen & positioning being screwed up &
so on, so I reverted back to 2000.

My issue is this. One a month I've created a newsletter & sent it off
for copying & putting on our web site (which is at
www.thunderbayhog.com, by the way). The next month I copy the previous
month & remove the graphics & old text & build the new issue. Problem
is, even when I've used smaller (in KB/MB) graphics, the document is
still way too large for what's in it. So it appears that it still has
data in it that can't be seen & is making the newsletters way too large
for my Chapter President's liking.

Is there some way, short of starting from scratch each issue, to get
Publisher to clean out this invisible trash to get the document size
down to a reasonable level?

Regards
Gary Kajutis

 

[Mary Sauer]

I would suggest looking into an updated video driver, this probably would cure
your Publisher 2003 issue. Publisher 2003 produces much smaller files than 2000.
Publisher 2000 does not use compression, whereas 2003 does.

PUB2000: Publication Retains Large File Size When Pages Are Deleted
http://support.microsoft.com/kb/218725/en-us

Read FAQ 3 here:
http://ed.mvps.org/Static.aspx?=Publisher/FAQs

 

[Ed Bennett]

Is there some way, short of starting from scratch each issue, to get
Publisher to clean out this invisible trash to get the document size
down to a reasonable level?

Yes. Work from a template. Start from scratch (as the KB article in
Mary's post details, just about all the data you've ever entered into
the publication is still hiding in there somewhere and you want shot of
it), create a blank newsletter into which your content would go, and
then File > Save As > Publisher Template. Then start from this template
(should be listed under My Templates in the Catalog, although I can't
check in Publisher 2000) each time you want to create a newsletter.

I would also highly recommend moving to Publisher 2003, if you can sort
out the problems you mention. Although there have been improvements in
getting rid of deleted objects, the template solution would still be
recommended as it reduces the risk of file corruption.

 

[JoAnn Paules [MVP]]

Hey Gary,

Just thought I'd let you know that I have a Harley plant about 3 miles down
the road from my home. Do you ever visit any of the plants for Open House?
We have a HUGE one here in late September.