document size Help!

[Karen Woods]

I created a Word 2003 document of a small catalog with 50 small images in it
(1 inch approx) and the whole doc was only 5 pages at only 3.5MB. It sent
easily thru Outlook Express to my customers and everyone could open it.

When I tried to create a supplement using the same format and only a
third of the total images and only 3 pages in length in Word2003 the size
was 15.5 MB and too large to send thru Outlook Express to anyone. I get an
error message that the document is too large for the server.

I can't see any difference in font, image sizes, etc. I cut and pasted
much of the original verbiage. I can't figure out how the bigger document
became so big when it is exactly the same formatting as the first one and
only half the content? What did I do wrong? I don't want to send this
via zip file or Adobe if I can avoid it. Should I just start over?

Karen

 

[bjm]

Did you check the sizes of all the (new?) images?
Maybe they were still in hi-res format (lotta bytes) when you pasted them
in, even though they're the "same size" on the page? I know I've sent an
image in email & forgotten to reduce the byte-age.
bj

 

[Suzanne S. Barnhill]

There's a Compress Pictures button on the Picture toolbar that will take
care of this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Suzanne S. Barnhill]

Perhaps irrelevant (if the picture size is the issue, but there are a number
of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code when you press Alt+F9, the
graphic is an OLE object. Unless you need to be able to edit the object in
place, unlink it using Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org