Entering a weekly task

[Mary]

Is there a way to enter a weekly task in one line item... for example, if
there is a weekly status meeting every Monday for 2 hours over the course of
10 months, how can you ensure the resources time is allocated for those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for each week.)

 

[Steve House [Project MVP]]

You enter it as a recurring task, duration of 2 hours, recurring weekly on
Monday starting at whatever time the meeting is held and continuing for 40
weeks.

 

[Mary]

I'm sorry - but where in the task information screen do I set that... I don't
see the option of setting the task as reoccurring and where I can specify the
day of the week (and time) the meeting takes place. (Do I need to expand the
columns that appear in the Gantt view? If so, what columns?)

You enter it as a recurring task, duration of 2 hours, recurring weekly on
Monday starting at whatever time the meeting is held and continuing for 40
weeks.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Is there a way to enter a weekly task in one line item... for example, if
there is a weekly status meeting every Monday for 2 hours over the course
of
10 months, how can you ensure the resources time is allocated for those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for each
week.)

 

[Jan De Messemaeker]

Hii,

Indeed, you cannot change a task to be recurring.
You create it through Insert, recurring task.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I'm sorry - but where in the task information screen do I set that... I don't
see the option of setting the task as reoccurring and where I can specify the
day of the week (and time) the meeting takes place. (Do I need to expand the
columns that appear in the Gantt view? If so, what columns?)

You enter it as a recurring task, duration of 2 hours, recurring weekly on
Monday starting at whatever time the meeting is held and continuing for 40
weeks.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Is there a way to enter a weekly task in one line item... for example, if
there is a weekly status meeting every Monday for 2 hours over the course
of
10 months, how can you ensure the resources time is allocated for those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for each
week.)

 

[Mary]

Thank you!!

Hii,

Indeed, you cannot change a task to be recurring.
You create it through Insert, recurring task.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I'm sorry - but where in the task information screen do I set that... I don't
see the option of setting the task as reoccurring and where I can specify the
day of the week (and time) the meeting takes place. (Do I need to expand the
columns that appear in the Gantt view? If so, what columns?)

You enter it as a recurring task, duration of 2 hours, recurring weekly on
Monday starting at whatever time the meeting is held and continuing for 40
weeks.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Is there a way to enter a weekly task in one line item... for example, if
there is a weekly status meeting every Monday for 2 hours over the course
of
10 months, how can you ensure the resources time is allocated for those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for each
week.)

 

[Mary]

Is there a way that you can a summary task (one task) that encompasses all of
the recurring work (e.g. create a weekly status report), but allows for the
work effort (e.g. total of 150 hours over the course of 50 weeks) to be
spreadout evening over those weeks, but the work occuring on one day, thereby
saving plan real estate?

Thank you!!

Hii,

Indeed, you cannot change a task to be recurring.
You create it through Insert, recurring task.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I'm sorry - but where in the task information screen do I set that... I don't
see the option of setting the task as reoccurring and where I can specify the
day of the week (and time) the meeting takes place. (Do I need to expand the
columns that appear in the Gantt view? If so, what columns?)

:

You enter it as a recurring task, duration of 2 hours, recurring weekly on
Monday starting at whatever time the meeting is held and continuing for 40
weeks.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Is there a way to enter a weekly task in one line item... for example, if
there is a weekly status meeting every Monday for 2 hours over the course
of
10 months, how can you ensure the resources time is allocated for those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for each
week.)

 

[Jan De Messemaeker]

Hi,

A recurring task IS a summary task.
"Open" it with the little plus sign then assign teh resources to the detail
tasks and work will be planned as you expect.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

Is there a way that you can a summary task (one task) that encompasses all of
the recurring work (e.g. create a weekly status report), but allows for the
work effort (e.g. total of 150 hours over the course of 50 weeks) to be
spreadout evening over those weeks, but the work occuring on one day, thereby
saving plan real estate?

Thank you!!

Hii,

Indeed, you cannot change a task to be recurring.
You create it through Insert, recurring task.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"Mary" <[email protected]> schreef in bericht
I'm sorry - but where in the task information screen do I set that... I
don't
see the option of setting the task as reoccurring and where I can specify
the
day of the week (and time) the meeting takes place. (Do I need to expand
the
columns that appear in the Gantt view? If so, what columns?)

:

You enter it as a recurring task, duration of 2 hours, recurring weekly
on
Monday starting at whatever time the meeting is held and continuing for
40
weeks.

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Is there a way to enter a weekly task in one line item... for example,
if
there is a weekly status meeting every Monday for 2 hours over the
course
of
10 months, how can you ensure the resources time is allocated for
those 2
hours each Monday w/o having to enter multiple tasks (i.e. one for
each
week.)