how do i save a publisher file as read only so no one can change

[bikerbooker]

need to save a publisher file as read only so others cannot alter the text.
read only option is blurred out under properties. need to send this in
tongiht........HELP

 

[Morisot]

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

Open a new Publisher file with the same size page as your original and with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot edit the
"picture" copy!)


M.

 

[bikerbooker]

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the read-only
option????

 

[Mary Sauer]

It isn't complicated to send a PDF file. If I receive a read only file, I
immediately clear the read only option. Morisot gave you the best advice.

If your recipients do not have the Publisher program, they cannot edit the
document.

 

[JoAnn Paules [MVP]]

If they don't have Publisher, the recipients can't even open the file. ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[bikerbooker]

If they don't have Publisher, the recipients can't even open the file. ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

It isn't complicated to send a PDF file. If I receive a read only file, I
immediately clear the read only option. Morisot gave you the best advice.

If your recipients do not have the Publisher program, they cannot edit the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

 

[bikerbooker]

thanks for all the comments. i do not have a program that will allow me to
convert to pdf files. i can read them but not create them. i do not want to
buy a new program just for this. again the same question - why can't i use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them to
be able to alter it at will. once i create it, i want to be sure that's what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

If they don't have Publisher, the recipients can't even open the file. ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

It isn't complicated to send a PDF file. If I receive a read only file, I
immediately clear the read only option. Morisot gave you the best advice.

If your recipients do not have the Publisher program, they cannot edit the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

 

[JoAnn Paules [MVP]]

www.primopdf.com

It's free


--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks for all the comments. i do not have a program that will allow me
to
convert to pdf files. i can read them but not create them. i do not want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them
to
be able to alter it at will. once i create it, i want to be sure that's
what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

It isn't complicated to send a PDF file. If I receive a read only file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com



:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[bikerbooker]

thanks jo ann. i thought the program to encrypt the document you had to pay
for. i have a recent adobe pdf program. is that the one i use?

appreciate this information.....

jo ann

www.primopdf.com

It's free


--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks for all the comments. i do not have a program that will allow me
to
convert to pdf files. i can read them but not create them. i do not want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them
to
be able to alter it at will. once i create it, i want to be sure that's
what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375




It isn't complicated to send a PDF file. If I receive a read only file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com



:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[JoAnn Paules [MVP]]

I don't know what program you have so I can't be certain. If you mean Adobe
Reader, then no. that is a reader only. If you have Acrobat Standard or Pro,
then yes.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks jo ann. i thought the program to encrypt the document you had to
pay
for. i have a recent adobe pdf program. is that the one i use?

appreciate this information.....

jo ann

www.primopdf.com

It's free


--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks for all the comments. i do not have a program that will allow
me
to
convert to pdf files. i can read them but not create them. i do not
want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want
them
to
be able to alter it at will. once i create it, i want to be sure
that's
what
gets printed, not someone else's idea of a newsletter with my name on
it.

jo ann

:

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375




It isn't complicated to send a PDF file. If I receive a read only
file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot
edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

message


:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of
facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot
alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[MoMo]

i do not have a program that will allow me to convert to pdf files.

There are many free pdf creations programs. JoAnn has posted a link to one,
and there are many others. However, if you want your document to be "seen
but not easily edited" then you really should save it as one or more image
files.

why can't i use the read only option that's already in the program??????

Already in what program? I haven't used Publisher much myself yet, but I
haven't seen a "read only" option for saved files. Are you sure you don't
mean the standard Windows "read only" flag, that you can see when you right
click a file and select Properties?

i do not want them to be able to alter it at will. once i create
it, i want to be sure that's what gets printed

If you can set the "read only" flag then other people you send your file to
can just as easily clear it again. How are you going to stop them doing
that?

I know that on your system it appears that the "read only" flag is greyed
out, but if you can find a means of overcoming that problem (which you can
in fact do with a bit of VBA code if you use the Tools / Macro / Visual
Basic Editor menu) then other people can overcome the problem too, and set
it back again.

Besides, what is to stop people from loading your "read only" Publisher file
into Publisher and then amending it and printing the amended version? In
such a case it wouldn't matter whether the file was "read only" or not.

MoMo

 

[bikerbooker]

thanks for all the info. in response:

the only adobe programs i have seen to create a file or convert a file to
pdf have a cost or a monthly fee. i just checked out the adobe website, and
found a free one for 5 times, and then a 10 dollar fee monthly. can't
justify the cost for that with the frequency i'll be using it.

already in the program - the adobe reader i think 7.0 - it is blurred out.
i realize that the folks if they are interested enough can find the read only
button and shut it off. however, 1 - i doubt they would be motivated enough
to do that, and 2, since i can't figure out how to turn it on i don't think
they could easily find how to turn it off!

i haven't been able to figure out how to use the read only command as it is
blurred out! and can't figure out what good it is if it is blurred out.
don't want to save pages separately, etc. too much trouble.

thanks for all your help. im used to using pagemaker and i really don't
want to learn another program, but this is the one that the others have, and
they can't print pagemaker documents if they don't have the program.

jo ann

 

[JoAnn Paules [MVP]]

PrimoPDF is free, as in free. No cost at all. You do not *have* to use an
Adobe program to create a .pdf file.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[Chuck Davis]

The "read only" setting is defeated by "Save As" and rename...

thanks for all the comments. i do not have a program that will allow me
to
convert to pdf files. i can read them but not create them. i do not want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them
to
be able to alter it at will. once i create it, i want to be sure that's
what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

It isn't complicated to send a PDF file. If I receive a read only file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com



:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[Chuck Davis]

Consider this also. With may Adobe Acrobat Pro, I can change almost any pdf
document.

PrimoPDF is free, as in free. No cost at all. You do not *have* to use an
Adobe program to create a .pdf file.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks for all the info. in response:

the only adobe programs i have seen to create a file or convert a file to
pdf have a cost or a monthly fee. i just checked out the adobe website,
and
found a free one for 5 times, and then a 10 dollar fee monthly. can't
justify the cost for that with the frequency i'll be using it.

already in the program - the adobe reader i think 7.0 - it is blurred
out.
i realize that the folks if they are interested enough can find the read
only
button and shut it off. however, 1 - i doubt they would be motivated
enough
to do that, and 2, since i can't figure out how to turn it on i don't
think
they could easily find how to turn it off!

i haven't been able to figure out how to use the read only command as it
is
blurred out! and can't figure out what good it is if it is blurred out.
don't want to save pages separately, etc. too much trouble.

thanks for all your help. im used to using pagemaker and i really don't
want to learn another program, but this is the one that the others have,
and
they can't print pagemaker documents if they don't have the program.

jo ann

 

[John Inzer]

The "read only" setting is defeated by "Save As" and rename...

===============================
Hey Chuck,

I don't think any computer generated
document is exempt from editing do you?

--

John Inzer
MS Picture It! MVP

Digital Image
Highlights and FAQs
http://tinyurl.com/aczzp

Notice
This is not tech support
I am a volunteer

Solutions that work for
me may not work for you

Proceed at your own risk

 

[bikerbooker]

two great answers - primoPDF and rename....thanks. you're terrifc.

jo ann

The "read only" setting is defeated by "Save As" and rename...

thanks for all the comments. i do not have a program that will allow me
to
convert to pdf files. i can read them but not create them. i do not want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them
to
be able to alter it at will. once i create it, i want to be sure that's
what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375




It isn't complicated to send a PDF file. If I receive a read only file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com



:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[JoAnn Paules [MVP]]

I have Acrobat Pro v8 but still recommend PrimoPDF as a doable option.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Consider this also. With may Adobe Acrobat Pro, I can change almost any
pdf document.

PrimoPDF is free, as in free. No cost at all. You do not *have* to use an
Adobe program to create a .pdf file.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

thanks for all the info. in response:

the only adobe programs i have seen to create a file or convert a file
to
pdf have a cost or a monthly fee. i just checked out the adobe website,
and
found a free one for 5 times, and then a 10 dollar fee monthly. can't
justify the cost for that with the frequency i'll be using it.

already in the program - the adobe reader i think 7.0 - it is blurred
out.
i realize that the folks if they are interested enough can find the read
only
button and shut it off. however, 1 - i doubt they would be motivated
enough
to do that, and 2, since i can't figure out how to turn it on i don't
think
they could easily find how to turn it off!

i haven't been able to figure out how to use the read only command as it
is
blurred out! and can't figure out what good it is if it is blurred out.
don't want to save pages separately, etc. too much trouble.

thanks for all your help. im used to using pagemaker and i really don't
want to learn another program, but this is the one that the others have,
and
they can't print pagemaker documents if they don't have the program.

jo ann

:


i do not have a program that will allow me to convert to pdf files.

There are many free pdf creations programs. JoAnn has posted a link to
one,
and there are many others. However, if you want your document to be
"seen
but not easily edited" then you really should save it as one or more
image
files.

why can't i use the read only option that's already in the
program??????

Already in what program? I haven't used Publisher much myself yet, but
I
haven't seen a "read only" option for saved files. Are you sure you
don't
mean the standard Windows "read only" flag, that you can see when you
right
click a file and select Properties?

i do not want them to be able to alter it at will. once i create
it, i want to be sure that's what gets printed

If you can set the "read only" flag then other people you send your
file to
can just as easily clear it again. How are you going to stop them doing
that?

I know that on your system it appears that the "read only" flag is
greyed
out, but if you can find a means of overcoming that problem (which you
can
in fact do with a bit of VBA code if you use the Tools / Macro / Visual
Basic Editor menu) then other people can overcome the problem too, and
set
it back again.

Besides, what is to stop people from loading your "read only" Publisher
file
into Publisher and then amending it and printing the amended version?
In
such a case it wouldn't matter whether the file was "read only" or not.

MoMo

 

[Karen]

I have at home and at work cutePDF that I convert my Publisher files to PDF
files. Easy, quick and fast. I had the same (kind of) issue that you had -
not wanting the other to 'alter' the work that you've done. cutePDF works
great and it worked great for me.

two great answers - primoPDF and rename....thanks. you're terrifc.

jo ann

The "read only" setting is defeated by "Save As" and rename...

thanks for all the comments. i do not have a program that will allow me
to
convert to pdf files. i can read them but not create them. i do not want
to
buy a new program just for this. again the same question - why can't i
use
the read only option that's already in the program?????? the people
receiving the program all have the publisher program. i do not want them
to
be able to alter it at will. once i create it, i want to be sure that's
what
gets printed, not someone else's idea of a newsletter with my name on it.

jo ann

:

If they don't have Publisher, the recipients can't even open the file.
;-)

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375




It isn't complicated to send a PDF file. If I receive a read only file,
I
immediately clear the read only option. Morisot gave you the best
advice.

If your recipients do not have the Publisher program, they cannot edit
the
document.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com



:

Hi-

If you have a PDF program - save a copy as a PDF and send that.

or...

thanks but that sounds a little complicated - why can't i use the
read-only
option????


Open a new Publisher file with the same size page as your original
and
with
as many pages as your original.

In your original file, Select All>Copy a page (or pair of facing
pages.).

In the new file, Paste SPECIAL> as PICTURE onto the new page.

You will have to do this procedure for each page (or facing pair.)

(DO NOT get rid of or delete your original file because you cannot
edit
the
"picture" copy!)


M.



:

need to save a publisher file as read only so others cannot alter
the
text.
read only option is blurred out under properties. need to send
this
in
tongiht........HELP

 

[NJ54]

Hello
I tried this, what is the point of copying the page the way you described I
did this but didn't notice a change-Sorry
What I would like to do is lock the editing on a document and make it read
only, but in the Properties General Tab the "Read only" area is greyed out
and I cannot choose this option.