Is there a way to display a task in multiple rollups?

[PM Bart]

Trial version of 2007.

I have a project with a number of subproject tasks driven by
interdependancies within the subproject. These tasks, need to timeshare a
resource (a machine). I would like to show the times that the machine is
being used as a rollup comprised of the tasks from the subprojects. I can do
this by copying the tasks and linking them, but then edits to the subproject
tasks are not necessarily reflected in the machine rollup and vice versa.

Is there a way to "mirror" or display a copy of a task within a project so
that it shows up in multiple rollups? If the same task ID could be displayed
in multiple locations in the Gantt and would allow edits to the task to be
applied to all instances of the task that would be a great feature as well.

 

[JulieS]

Hello PM Bart,

A suggestion that may work. If you wish to keep the subprojects in
separate files you can create a resource pool file, listing just
your resources, and then "share" the resources from the pool file to
the separate project files. See Help on Resource Pools.

You can then create a consolidated (master) project and link tasks
(create predecessors and successors) between the subproject files
together, so that a change in duration in one of the subproject
tasks will automatically change the schedule of successor tasks in
other project files.

Once you have created the pool file, you can view the Resource Usage
view which will list each resource and underneath each resource it
will show all assignments to tasks from all files which share the
resource pool file. You can then add the Project field to the
Resource Usage view to see which project file the assignment is
coming from.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[Jim Aksel]

Might the Resource Usage View (View/Resource Usage...) help? It will give
you all resources on your project and then underneath that will be all the
tasks assigned to that resource. Conflicts are seen by visual inspection.
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Jim Aksel, MVP

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