Large Document Size when printing

[Pat]

I am printing out a two sided newsletter on legal paper with a mail
merge. Each document size is 11 MB when spooling to the printer.
Publisher seems to send one mail merged document at a time to the
printer. It takes several hours to print out 300 copies on my HP
2605dn Laser Printer. Is this document size normal for a 2 sided
document? You can view a pdf version of the document here:

http://www.topekajayhawkclub.com/Newsletters/pdf_files/Topeka_Jayhawk_Club_Newsletter_07-05.pdf

This does not reflect the mail merge info, only a version for printing
from the web.

 

[Mary Sauer]

What version Publisher are you using? The document does seem large. Publisher
2000 would create files as large as yours. The PDF is only 307 kb. You can merge
to PDF and then print to your laser.
Ed Bennett has a registry fix for large batch merge documents. It works for PDF
too. It is not for Publisher 2007 however.
The Registry Fix
for changing the Mail Merge Batch Size
Courtesy of KATMA
http://ed.mvps.org/Static.aspx?=Publisher/registryfix

 

[Pat]

What version Publisher are you using? The document does seem large. Publisher
2000 would create files as large as yours. The PDF is only 307 kb. You can merge
to PDF and then print to your laser.
Ed Bennett has a registry fix for large batch merge documents. It works for PDF
too. It is not for Publisher 2007 however.
The Registry Fix
for changing the Mail Merge Batch Size
Courtesy of KATMAhttp://ed.mvps.org/Static.aspx?=Publisher/registryfix

--
Mary Sauer MSFT MVPhttp://office.microsoft.com/http://msauer.mvps.org/
news://msnews.microsoft.com






- Show quoted text -

I'm using version 2007.

 

[Ed Bennett]

I am printing out a two sided newsletter on legal paper with a mail
merge. Each document size is 11 MB when spooling to the printer.
Publisher seems to send one mail merged document at a time to the
printer. It takes several hours to print out 300 copies on my HP
2605dn Laser Printer. Is this document size normal for a 2 sided
document? You can view a pdf version of the document here:

Publisher by default prints out 10 newsletters in each merged batch. So
each 11MB job would be 10 1.1MB newsletters. This cannot be changed in
Publisher 2007.

Each merged job has to be sent separately (rather than as a single copy)
as the data is different on each document

A speedup technique would be to print all the unmerged sides, restack
those into the printer and only merge for the merged page.

 

[Pat]

Publisher by default prints out 10 newsletters in each merged batch. So
each 11MB job would be 10 1.1MB newsletters. This cannot be changed in
Publisher 2007.

Each merged job has to be sent separately (rather than as a single copy)
as the data is different on each document

A speedup technique would be to print all the unmerged sides, restack
those into the printer and only merge for the merged page.

OK - thanks Ed. I'm printing duplex though, and that was one of the
main reasons I bought this printer...
Would the speedup technique you suggested be significant?

 

[Ed Bennett]

OK - thanks Ed. I'm printing duplex though, and that was one of the
main reasons I bought this printer...
Would the speedup technique you suggested be significant?

It would probably reduce the overall print file size by about half.

Another way would be to duplex-print a non-mail-merged blank document,
then do a separate merge file with only the merged data on. That would
reduce the print file size even further, and the two-pass (first pass
auto-duplex, second-pass single-side only) might be even faster
(although the most fiddly).

If your printer has nifty on-board software you might be able to tell it
to print every other page as "that document from memory" to allow
duplexing, but I have no idea whether that's possible on any printer and
would certainly not know how to do it on yours.