Link Project files

[swilks]

Hi There,
Can anyone help.
I have one massive file that contains many tasks, each one has three
subtasks. They contain information about admin, invoicing and dates of audits
each with summary tasks. I would like to split these up into three files, one
for admin, invoicing and audits. I need some outline info from each one to be
linked together. How can I do this? Thank you

 

[Rob Schneider]

Hi There,
Can anyone help.
I have one massive file that contains many tasks, each one has three
subtasks. They contain information about admin, invoicing and dates of audits
each with summary tasks. I would like to split these up into three files, one
for admin, invoicing and audits. I need some outline info from each one to be
linked together. How can I do this? Thank you

Basically, you do
1. make three copies of the original file plus one more. Name each of
the three with the name that is descriptive, and the fourth to be
something of the form "resources"
2. from each, delete all the extraneous tasks to form the new subproject
3. from the resources file, delete all the tasks.
4. in each of the subproject files, share resources with the resources file
5. Make a new file (start empty), and "insert" each subproject file into
this "master" project file.
6. When in the master project file, easy then to link tasks by selecting
the tasks, and using the "chain button"

The above describes in words the mechanics. However, first, figure out
what problem you are trying to solve by breaking up the files. Take care
on how you split the project. If you split it by function, but the
linking remains across files, you add a lot of complexity. As long as
you are solving a problem, then I guess ok.

The main reason I break project files into master and subprojects is to
be able to enable different people (PM's) to work on their own files
(subprojects) as much as possible on their own so as to keep things simple.

 

[swilks]

Thats great...along the lines of what I thought as I am in the process of
number 2.
The reason I'm doing it is so that each area (ie Admin, Project managers and
accounts) can input information clearly and I dont have a massive file with
many columns.
The only thing I'm worried about is can I insert the various files at many
different places so that the admin, invoicing and adit info is together for
each site (there are many different sites each with its own audit,invoice and
admin info)?
Thank you for your help!

 

[Oded]

hi,
i'm tring to use Master Projects but the crash all the time and i can't
access them,
do you know why?, do you have a workaround?
thanks,
Oded Telem

 

[Mike Glen]

Hi Oded,

Welcome to this Microsoft Project newsgroup

The most likely cause is some form of corruption. Check each project in
turn for corruption, then create a new master file and re-share the
resources with you resource pool. If you suspect a corrupt file, you could
try the suggestions in FAQ Item: 43. File Bloat? - Might be Corruption.

FAQs, companion products and other useful Project information can be seen at
this web address:http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
Project MVP