Link Word images to a file

[salguod]

I'm working in Word 2003

I have a one page document that I need to regularly create new copies of,
changing only a small bit of text and a couple of images. The 2 images are
re-sized and overlap. I'd like to link each image in the document to a JPG
file in the same folder and then simply replace the JPG and have the document
update, keeping the same size and position of the images.

Now I have to delete the old image, paste in the new image and then re-size
& position it to fit the layout. I then have to do that again for the second
image. If things aren't done just right, the layout gets broken and creates
a real mess. I want to freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[macropod]

Hi,

You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like:
{QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the image between the relavant pair of double quotes in the field. And
make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which image to use.

You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response.
If you've got 'field updating' turned on for printing, you'll be prompted then too.

Cheers

 

[salguod]

Thanks for the reply, but that's not exactly what I want to do. What I want
is to create a document with 2 overlapping, scaled images, say image A and
image B. I then can send that to the client.

Later, I need to create a new document, replacing image A with C and image B
with D and send that to a different client. I'll need to do it again with
images E and F, and then again and again.

In other words, I need to create the same document over and over again. I
was hoping that if I could link image A to file a.jpg and then replace a.jpg
with a different image with the same name.

I did figure out how to insert an image linked to the file and I found the
setting to force those links to update when printing. But until I printed,
the image showed the old one. How do I manually update those images,
preferably automatically?

Thanks,
--
salguod
www.salguod.net

Hi,

You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like:
{QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field. And
make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which image to use.

You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the response.
If you've got 'field updating' turned on for printing, you'll be prompted then too.

Cheers

 

[macropod]

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do. What I want
is to create a document with 2 overlapping, scaled images, say image A and
image B. I then can send that to the client.

Later, I need to create a new document, replacing image A with C and image B
with D and send that to a different client. I'll need to do it again with
images E and F, and then again and again.

In other words, I need to create the same document over and over again. I
was hoping that if I could link image A to file a.jpg and then replace a.jpg
with a different image with the same name.

I did figure out how to insert an image linked to the file and I found the
setting to force those links to update when printing. But until I printed,
the image showed the old one. How do I manually update those images,
preferably automatically?

Thanks,
--
salguod
www.salguod.net

Hi,

You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like:
{QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field.
And
make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which image to use.

You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the
response.
If you've got 'field updating' turned on for printing, you'll be prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new copies of,
changing only a small bit of text and a couple of images. The 2 images are
re-sized and overlap. I'd like to link each image in the document to a JPG
file in the same folder and then simply replace the JPG and have the document
update, keeping the same size and position of the images.

Now I have to delete the old image, paste in the new image and then re-size
& position it to fit the layout. I then have to do that again for the second
image. If things aren't done just right, the layout gets broken and creates
a real mess. I want to freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[CyberTaz]

In order to have images insert consistently in a Word doc they need to be
processed to those specs - height, width, resolution, etc. - using graphics
software *first*. Word provides no control over any of that.

If you link to the files you can either replace the files in that same
location with new files that have been named the same or you can use the
Edit> Links dialog to link to different files. Automating the task would
require VBA.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[salguod]

The F9 was the missing link. That does it, thanks.

BTW - What command is F9 a shortcut for? Where would I find it on the menus?
--
salguod
www.salguod.net

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do. What I want
is to create a document with 2 overlapping, scaled images, say image A and
image B. I then can send that to the client.

Later, I need to create a new document, replacing image A with C and image B
with D and send that to a different client. I'll need to do it again with
images E and F, and then again and again.

In other words, I need to create the same document over and over again. I
was hoping that if I could link image A to file a.jpg and then replace a.jpg
with a different image with the same name.

I did figure out how to insert an image linked to the file and I found the
setting to force those links to update when printing. But until I printed,
the image showed the old one. How do I manually update those images,
preferably automatically?

Thanks,
--
salguod
www.salguod.net

Hi,

You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like:
{QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the field.
And
make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which image to use.

You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the
response.
If you've got 'field updating' turned on for printing, you'll be prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new copies of,
changing only a small bit of text and a couple of images. The 2 images are
re-sized and overlap. I'd like to link each image in the document to a JPG
file in the same folder and then simply replace the JPG and have the document
update, keeping the same size and position of the images.

Now I have to delete the old image, paste in the new image and then re-size
& position it to fit the layout. I then have to do that again for the second
image. If things aren't done just right, the layout gets broken and creates
a real mess. I want to freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[Graham Mayor]

F9 is the command to update the current field? Equivalent to right click >
update field.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

The F9 was the missing link. That does it, thanks.

BTW - What command is F9 a shortcut for? Where would I find it on
the menus?

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do.
What I want is to create a document with 2 overlapping, scaled
images, say image A and image B. I then can send that to the
client.

Later, I need to create a new document, replacing image A with C
and image B with D and send that to a different client. I'll need
to do it again with images E and F, and then again and again.

In other words, I need to create the same document over and over
again. I was hoping that if I could link image A to file a.jpg and
then replace a.jpg with a different image with the same name.

I did figure out how to insert an image linked to the file and I
found the setting to force those links to update when printing.
But until I printed, the image showed the old one. How do I
manually update those images, preferably automatically?

Thanks,
--
salguod
www.salguod.net


:

Hi,

You can do this without linking to the image on disk. All you need
to do is to embed them in a field coded like: {QUOTE{ASK Img
"Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line
with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the
image between the relevant pair of double quotes in the field. And
make sure to lock the anchor to that position - you don't want it
moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which
image to use.

You can toggle the displayed image at any time by selecting the
paragraph the field is in, pressing F9, and changing the response.
If you've got 'field updating' turned on for printing, you'll be
prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new
copies of, changing only a small bit of text and a couple of
images. The 2 images are re-sized and overlap. I'd like to link
each image in the document to a JPG file in the same folder and
then simply replace the JPG and have the document update, keeping
the same size and position of the images.

Now I have to delete the old image, paste in the new image and
then re-size & position it to fit the layout. I then have to do
that again for the second image. If things aren't done just
right, the layout gets broken and creates a real mess. I want to
freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[salguod]

But this is an image, there is no 'update field' on the RMB menu for an image.

I'm trying to document this for the others in the office so I'd like to know
the command sequence as well.

Thanks,
--
salguod
www.salguod.net

F9 is the command to update the current field? Equivalent to right click >
update field.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

The F9 was the missing link. That does it, thanks.

BTW - What command is F9 a shortcut for? Where would I find it on
the menus?

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do.
What I want is to create a document with 2 overlapping, scaled
images, say image A and image B. I then can send that to the
client.

Later, I need to create a new document, replacing image A with C
and image B with D and send that to a different client. I'll need
to do it again with images E and F, and then again and again.

In other words, I need to create the same document over and over
again. I was hoping that if I could link image A to file a.jpg and
then replace a.jpg with a different image with the same name.

I did figure out how to insert an image linked to the file and I
found the setting to force those links to update when printing.
But until I printed, the image showed the old one. How do I
manually update those images, preferably automatically?

Thanks,
--
salguod
www.salguod.net


:

Hi,

You can do this without linking to the image on disk. All you need
to do is to embed them in a field coded like: {QUOTE{ASK Img
"Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line
with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the
image between the relevant pair of double quotes in the field. And
make sure to lock the anchor to that position - you don't want it
moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which
image to use.

You can toggle the displayed image at any time by selecting the
paragraph the field is in, pressing F9, and changing the response.
If you've got 'field updating' turned on for printing, you'll be
prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new
copies of, changing only a small bit of text and a couple of
images. The 2 images are re-sized and overlap. I'd like to link
each image in the document to a JPG file in the same folder and
then simply replace the JPG and have the document update, keeping
the same size and position of the images.

Now I have to delete the old image, paste in the new image and
then re-size & position it to fit the layout. I then have to do
that again for the second image. If things aren't done just
right, the layout gets broken and creates a real mess. I want to
freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[macropod]

Hi salguod,

OK, now that that's sorted out, you'll have to allow for the fact that linked images don't automatically go with a document when you
email it, for example, and even if it did, the links are liable to break when the recipient downloads the files.

To overcome that, you'll need to select the updated image and press Ctrl-Shift-F9 to break the link and embed the image in the
document in the normal manner before sending the document on to someone else.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

The F9 was the missing link. That does it, thanks.

BTW - What command is F9 a shortcut for? Where would I find it on the menus?
--
salguod
www.salguod.net

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do. What I want
is to create a document with 2 overlapping, scaled images, say image A and
image B. I then can send that to the client.

Later, I need to create a new document, replacing image A with C and image B
with D and send that to a different client. I'll need to do it again with
images E and F, and then again and again.

In other words, I need to create the same document over and over again. I
was hoping that if I could link image A to file a.jpg and then replace a.jpg
with a different image with the same name.

I did figure out how to insert an image linked to the file and I found the
setting to force those links to update when printing. But until I printed,
the image showed the old one. How do I manually update those images,
preferably automatically?

Thanks,
--
salguod
www.salguod.net


:

Hi,

You can do this without linking to the image on disk. All you need to do is to embed them in a field coded like:
{QUOTE{ASK Img "Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via Ctrl-F9.

The key to making this work is to either have the images 'in line with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the image between the relevant pair of double quotes in the
field.
And
make sure to lock the anchor to that position - you don't want it moving when you do the fine-tuning of its size and position.

Press F9 after you're done and you'll be prompted to choose which image to use.

You can toggle the displayed image at any time by selecting the paragraph the field is in, pressing F9, and changing the
response.
If you've got 'field updating' turned on for printing, you'll be prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new copies of,
changing only a small bit of text and a couple of images. The 2 images are
re-sized and overlap. I'd like to link each image in the document to a JPG
file in the same folder and then simply replace the JPG and have the document
update, keeping the same size and position of the images.

Now I have to delete the old image, paste in the new image and then re-size
& position it to fit the layout. I then have to do that again for the second
image. If things aren't done just right, the layout gets broken and creates
a real mess. I want to freeze my layout and just swap the images.

Is this possible?

Thanks,

 

[Graham Mayor]

It's a linked image - a link is a field. F9 updates the link.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

But this is an image, there is no 'update field' on the RMB menu for
an image.

I'm trying to document this for the others in the office so I'd like
to know the command sequence as well.

Thanks,

F9 is the command to update the current field? Equivalent to right
click > update field.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

The F9 was the missing link. That does it, thanks.

BTW - What command is F9 a shortcut for? Where would I find it on
the menus?

Hi salguod,

In that case, just select the image you've changed and press F9.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Thanks for the reply, but that's not exactly what I want to do.
What I want is to create a document with 2 overlapping, scaled
images, say image A and image B. I then can send that to the
client.

Later, I need to create a new document, replacing image A with C
and image B with D and send that to a different client. I'll need
to do it again with images E and F, and then again and again.

In other words, I need to create the same document over and over
again. I was hoping that if I could link image A to file a.jpg
and then replace a.jpg with a different image with the same name.

I did figure out how to insert an image linked to the file and I
found the setting to force those links to update when printing.
But until I printed, the image showed the old one. How do I
manually update those images, preferably automatically?

Thanks,
--
salguod
www.salguod.net


:

Hi,

You can do this without linking to the image on disk. All you
need to do is to embed them in a field coded like: {QUOTE{ASK Img
"Which image to use - 1 or 2?"}{IF{Img1}= 1 "Image1" "Image2"}}
where the field braces (ie '{ }') are created in pairs via
Ctrl-F9.

The key to making this work is to either have the images 'in line
with text' or, if you're using another format (eg 'square'),
making the horizontal offset 'character' based and anchoring the
image between the relevant pair of double quotes in the field.
And make sure to lock the anchor to that position - you don't
want it moving when you do the fine-tuning of its size and
position.

Press F9 after you're done and you'll be prompted to choose which
image to use.

You can toggle the displayed image at any time by selecting the
paragraph the field is in, pressing F9, and changing the
response. If you've got 'field updating' turned on for printing,
you'll be prompted then too.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm working in Word 2003

I have a one page document that I need to regularly create new
copies of, changing only a small bit of text and a couple of
images. The 2 images are re-sized and overlap. I'd like to
link each image in the document to a JPG file in the same
folder and then simply replace the JPG and have the document
update, keeping the same size and position of the images.

Now I have to delete the old image, paste in the new image and
then re-size & position it to fit the layout. I then have to do
that again for the second image. If things aren't done just
right, the layout gets broken and creates a real mess. I want
to freeze my layout and just swap the images.

Is this possible?

Thanks,