Linking docs with same information

[Becky N]

I have two Word documents (company roster) that are identical except for one
has employees birthdays & the other doesn't. When we get a new employee or
one leaves or personal information changes it is a pain to update both. I
have them both in table format. it would be nice to link them some how so
that when I change information on one of them it changes the other. Is there
a way to do this?
2nd question: is there a way to make it so if I add or delete someone in a
Word Table it automatically moves the others up or down, so I don't have to
go through & move each individual person? They are in alphabetical order so
it is a real pain. If there was a way to sort them by last name that would
probably work too. Thanks for any help you can give

 

[Charles Kenyon]

As to your second question, you can delete the rows. Select the row and the
delete command is under the Tables menu.

The way I would deal with your first problem is to have only one document. I
would have the birthdays as a column in the table and when you need a roster
without the birthdays, simply delete your birthdays column. Then close the
document without saving the deletion (or save the changed document to a
different name). That way you are only updating the single document.