Linking files issues

[Dayve]

Hi all,
I use the 'Insert files' quite a lot, but keep encountering and issue
with it.

If I link to a Word document, for example, and make alterations from
within ON, it doesn't seem to keep the correct sync. For example, if I
make amendments straight in the Word doc (ie, not by opening it via
ON) and then open the same doc via ON, it opens an older copy.

Now I know for sure that there is only the one copy of this Word
document and ON indicates it's looking at it, but it seems to be
looking at an older version.

Does anyone have any clues?

Cheers,
Dayve

 

[Erik Sojka]

What menu/Ribbon item are you using to insert the files?

OneNote does not support OLE. Unless you're inserting a URL link to the
Word file, you are inserting a separate copy of the file into OneNote.
Editing the original file will not change the copy in OneNote and vice
versa.

If you want to reference a file in OneNote and still keep one copy of it,
either place the file only in OneNote or insert a link/URL to the file's
location.

 

[Bernd]

-------- Original-Nachricht --------

Hi all,
I use the 'Insert files' quite a lot, but keep encountering and issue
with it.

If I link to a Word document, for example, and make alterations from
within ON, it doesn't seem to keep the correct sync. For example, if I
make amendments straight in the Word doc (ie, not by opening it via
ON) and then open the same doc via ON, it opens an older copy.

Now I know for sure that there is only the one copy of this Word
document and ON indicates it's looking at it, but it seems to be
looking at an older version.

Does anyone have any clues?

Cheers,
Dayve

"Insert Files" doesn't work as you think !

It works as the command says:
A copy of the file will be inserted into the section file where you used
the command. Since that moment there are TWO independent unsynched
copies of the inserted file. That explains all the effects you have seen.

To speak of a LINK as you did, is just wrong. There is no link to the
original file.

That said, what is the solution ?

You have to use the command "Insert Hyperlink" and navigate to the file
you want. Now OneNote will create a real link, and there is only ONE
file with two ways to access it:
The old one using Windows Explorer, the new one using a (hyper)link in
OneNote. No synching necessary.

But beware:

If you share the notebook containing that link, that means working with
that notebook from more than one computer, you have to make sure, that
the complete path to the linked file is valid/reachable from all
participating computers !

A good idea would to locate that file near your "original" notebook on
the SAME computer (where you created your notebook the 1st time), or at
a central place in your network.

Bernd

 

[Dayve]

-------- Original-Nachricht --------










"Insert Files" doesn't work as you think !

It works as the command says:
A copy of the file will be inserted into the section file where you used
the command. Since that moment there are TWO independent unsynched
copies of the inserted file. That explains all the effects you have seen.

To speak of a LINK as you did, is just wrong. There is no link to the
original file.

That said, what is the solution ?

You have to use the command "Insert Hyperlink" and navigate to the file
you want. Now OneNote will create a real link, and there is only ONE
file with two ways to access it:
The old one using Windows Explorer, the new one using a (hyper)link in
OneNote. No synching necessary.

But beware:

If you share the notebook containing that link, that means working with
that notebook from more than one computer, you have to make sure, that
the complete path to the linked file is valid/reachable from all
participating computers !

A good idea would to locate that file near your "original" notebook on
the SAME computer (where you created your notebook the 1st time), or at
a central place in your network.

Bernd- Hide quoted text -

- Show quoted text -

Hi there,

Thanks Erik & Bernd.

That all make much more sense! The hyperlinking looks like the best
option to ensure I am working on a single file. If the insert file
said insert a copy of a file, then I may have twigged. Still, that's
all much clearer!

Cheers,
Dayve