Lost merge info

[gran]

I just upgraded to Publisher 2007. I've never had any problems with mail
merge before. Now, if I want to delete something, I tell it which one but it
arbitrarily decides to delete something else. If I know which ones to look
for. I can put them back, but sometimes I just don't know which one was
deleted.

 

[Mary Sauer]

What do you mean *arbitrarily* something else? When you have your list open,
uncheck the listings you don't want merged. When you are ready to print, Edit,
Print Merge, be sure multiple pages per sheet is selected. Type a number in the
entries that you want printed.

 

[gran]

Does this mean I can't delete entries anymore, just uncheck what I don't want
to print? My merge may get really huge if that's the case.

 

[Mary Sauer]

You can delete entries in your database. Are you merging from a Publisher list
or Access or Excel or some other database?

You cannot delete entries within the Publisher merge, you can just uncheck them.
I think you realize that. You should print out your data so you can keep track
of the entries you have deleted.

 

[gran]

Its a Publisher database. But I just figured out a way to keep the file from
getting so big...instead of deleting I'll just change it. Edit the entry to
the new info. I don't know how to get into the database without going through
"Edit merge".
Most of what I know about Publisher is self-taught from the XP program we
already had when I started my job, so I really don't know about some things.

 

[Mary Sauer]

The data is stored in a folder in My Documents named *My Data Sources*. It is an
Access file (.mdb). If you have Access or Excel you can open the file and print
it.

I'm glad you found yourself a workaround. The mail merge is a bit different in
2007.