lotsa pictures in word...

[CaptSamm]

I typically put lot of pictures into a document, and thus far have been using Word Perfect. It is not unusual to put 100 pictures in a document. I need the pictures to be two to a page, of a designated size with a border and a drop shadow and a caption. Is there any way to rig up a template page that one can copy or insert (the template page) into the active document so that the picture boxes (?) are correctly positioned and styled and all I have to do is insert the picture

When I use word perfect, (Please don't pillory me for heresy) I have a template document where I have set up two picture boxes on the page, positioned, sized, and styled to my needs. When it is necessary to insert photos into a document, I just copy (cntrl-C, cntrl-V...)this page into my document as many times as necesary. The picture boxes maintain their positon on the page, and maintain all of the formats that I have added (type of border, drop, shadow, size , and positon). When I have all of these blank boxes in my document, I just go through the document one box at a time and asign a picture and caption to them. no problem, I can place and caption 100 pictures in a document in about 20-25 minutes. However, as I am new to Word, I have not been able to figure out how to easily insert all of these pictures into a document without doing them one at at time, positioning and sizing each, then adding a caption, border and drop shadow. It took me over two hours just to do the 100 pictures. I tried to set up a template page as I did in WP, but when the template file is inserted into the document, the picture boxes are out of position. One person in my company has been trying to help with this, but our success has been limited thus far, so I am appealing to a wider knowledge base

As my company has moved to office I really need a solution to this problem. Thank you for your assistance

Samm

 

[Suzanne S. Barnhill]

You could use text boxes. You'd need four of them, two for the pictures and
two for the captions. By default, they'll all be anchored to the single text
paragraph on the page. Ordinarily I'd recommend a table for this (with Exact
row height for the pictures and At Least for the captions), but the drop
shadow requires a text box (which, as a drawing object, can be formatted
with the tools on the Drawing toolbar). On the Text Box tab of Format Text
Box, change the internal margin to 0" on all sides. The border is added on
the Colors and Lines tab.

You don't say what version of Word you're using, but if your office just
converted, it's probably Word 2002 or 2003. In these versions you can make a
text box In Line With Text. This would greatly facilitate your work because
you could use an inline text box (with drop shadow) for the picture and
ordinary text for the caption. Format the text box paragraph as "Keep with
next" so the caption will stay with it (you'll probably also want to center
the paragraph and add an appropriate amount of Space Before and After).

You can save this combination as an AutoText entry. Create a single pair of
these, select both together, and press Alt+F3. Give your new AutoText entry
a name at least four characters long. Every time you want to insert a
picture box and caption paragraph, type the first four letters of the
AutoText entry name and press Enter when you get the AutoComplete tip.

I typically put lot of pictures into a document, and thus far have been

using Word Perfect. It is not unusual to put 100 pictures in a document. I
need the pictures to be two to a page, of a designated size with a border
and a drop shadow and a caption. Is there any way to rig up a template page
that one can copy or insert (the template page) into the active document so
that the picture boxes (?) are correctly positioned and styled and all I
have to do is insert the picture.

When I use word perfect, (Please don't pillory me for heresy) I have a

template document where I have set up two picture boxes on the page,
positioned, sized, and styled to my needs. When it is necessary to insert
photos into a document, I just copy (cntrl-C, cntrl-V...)this page into my
document as many times as necesary. The picture boxes maintain their positon
on the page, and maintain all of the formats that I have added (type of
border, drop, shadow, size , and positon). When I have all of these blank
boxes in my document, I just go through the document one box at a time and
asign a picture and caption to them. no problem, I can place and caption 100
pictures in a document in about 20-25 minutes. However, as I am new to Word,
I have not been able to figure out how to easily insert all of these
pictures into a document without doing them one at at time, positioning and
sizing each, then adding a caption, border and drop shadow. It took me over
two hours just to do the 100 pictures. I tried to set up a template page as
I did in WP, but when the template file is inserted into the document, the
picture boxes are out of position. One person in my company has been trying
to help with this, but our success has been limited thus far, so I am
appealing to a wider knowledge base.

As my company has moved to office I really need a solution to this

problem. Thank you for your assistance.

 

[CaptSamm]

We are using office 2000

----- Suzanne S. Barnhill wrote: ----

You could use text boxes. You'd need four of them, two for the pictures an
two for the captions. By default, they'll all be anchored to the single tex
paragraph on the page. Ordinarily I'd recommend a table for this (with Exac
row height for the pictures and At Least for the captions), but the dro
shadow requires a text box (which, as a drawing object, can be formatte
with the tools on the Drawing toolbar). On the Text Box tab of Format Tex
Box, change the internal margin to 0" on all sides. The border is added o
the Colors and Lines tab

You don't say what version of Word you're using, but if your office jus
converted, it's probably Word 2002 or 2003. In these versions you can make
text box In Line With Text. This would greatly facilitate your work becaus
you could use an inline text box (with drop shadow) for the picture an
ordinary text for the caption. Format the text box paragraph as "Keep wit
next" so the caption will stay with it (you'll probably also want to cente
the paragraph and add an appropriate amount of Space Before and After)

You can save this combination as an AutoText entry. Create a single pair o
these, select both together, and press Alt+F3. Give your new AutoText entr
a name at least four characters long. Every time you want to insert
picture box and caption paragraph, type the first four letters of th
AutoText entry name and press Enter when you get the AutoComplete tip

-
Suzanne S. Barnhil
Microsoft MVP (Word
Words into Typ
Fairhope, Alabama US
Word MVP FAQ site: http://www.word.mvps.or
Email cannot be acknowledged; please post all follow-ups to the newsgroup s
all may benefit

I typically put lot of pictures into a document, and thus far have bee

using Word Perfect. It is not unusual to put 100 pictures in a document.
need the pictures to be two to a page, of a designated size with a borde
and a drop shadow and a caption. Is there any way to rig up a template pag
that one can copy or insert (the template page) into the active document s
that the picture boxes (?) are correctly positioned and styled and all
have to do is insert the picturetemplate document where I have set up two picture boxes on the page
positioned, sized, and styled to my needs. When it is necessary to inser
photos into a document, I just copy (cntrl-C, cntrl-V...)this page into m
document as many times as necesary. The picture boxes maintain their posito
on the page, and maintain all of the formats that I have added (type o
border, drop, shadow, size , and positon). When I have all of these blan
boxes in my document, I just go through the document one box at a time an
asign a picture and caption to them. no problem, I can place and caption 10
pictures in a document in about 20-25 minutes. However, as I am new to Word
I have not been able to figure out how to easily insert all of thes
pictures into a document without doing them one at at time, positioning an
sizing each, then adding a caption, border and drop shadow. It took me ove
two hours just to do the 100 pictures. I tried to set up a template page a
I did in WP, but when the template file is inserted into the document, th
picture boxes are out of position. One person in my company has been tryin
to help with this, but our success has been limited thus far, so I a
appealing to a wider knowledge base

 

[Suzanne S. Barnhill]

Well, you can still use text boxes, and you can still save them as AutoText,
but you can't make them inline, which means you'll have to go with the four
text boxes per page; create separate AutoText entries for the graphic text
box and the caption text box.