Mail merge page counter

[Richard Vanterve]

I'm trying to print a page count number on each page of a mail merge and I
don't know how to do it.
I've tried to add it to the header/footer but it only puts the number 1 on
every page that prints out.
Could anybody shed some light on how to do this or if it is even possible.

Thanks

Richard

 

[Doug Robbins - Word MVP]

If you are using a Letter type mail merge, the letter that is created for
each record in the data source is in a separate Section of the document
produced by executing the mail merge to a new document and, by default, the
page numbers are formatted to restart (at 1) for each Section.

As a result, if your letters are each of only one page in length, each of
them will be numbered as Page 1.

There are two ways to get what you want:

Probably the best is to change the mail merge main document type to a
Catalog (or in Word XP and later it is called "Directory") type mail merge
main document.

Alternatively, use Ctrl+A to select the whole document that you have already
created by executing the merge and in the Format Page Number dialog, select
the Radio Button for "Continue from Previous"

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[macropod]

Hi Richard,

Assuming there's only one page per record, you could use a MERGESEQ field to generate the page numbers. If there's more than one
page per record, you'd need to apply some maths to the MERGESEQ field results.

Cheers

 

[Peter Jamieson]

or even a { SECTION } field ! Same problem with multi-page letters.

--
Peter Jamieson
http://tips.pjmsn.me.uk

Hi Richard,

Assuming there's only one page per record, you could use a MERGESEQ field
to generate the page numbers. If there's more than one page per record,
you'd need to apply some maths to the MERGESEQ field results.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I'm trying to print a page count number on each page of a mail merge and
I don't know how to do it.
I've tried to add it to the header/footer but it only puts the number 1
on every page that prints out.
Could anybody shed some light on how to do this or if it is even
possible.

Thanks

Richard