mail merge

[D]

I am trying to do create a merge and Access 2000 data base into a Publisher
2000 project. The Access data base had 230 records but Publisher just
repeats the same record over and over, even when I actually print it.

Thanks in advance for any help!

 

[Mary Sauer]

What sort of publication are you merging to? How is your page setup?

 

[D]

It is a Publisher document. I don't remember what template I originally used
to make it. It looks most like (but not exactly like) a catalog. It is a
booklet of landscape pages. On each page I would like to printe 4 text boxes
of individual names and addresses.

 

[Mary Sauer]

To print a row of names as in a directory you are going to have to manually insert
them. Publisher 2003 has added a catalog merge, no help to you I'm afraid.

 

[D]

What if I were to print a page of address labels? Would I have to print an
entire page of all the same name and address?

I did try the same project in Publisher 2003, the preview showed the same
name over and over also. I was not able to print it, since that machine is
not mine and is not connected to a printer.

Do you think it is possible to do in Publisher 2003? Do you think a catalog
merge is more apporpriate than a mail merge?

Thanks for your help.

 

[JoAnn Paules [MSFT MVP]]

The Preview function shows just the "active" name. If you've merged more
than one, you get more than one. (Deceiving and frustrating, isn't it?)

 

[Mary Sauer]

As JoAnn said, print preview will show the same name on each merge. There is a test
check off in the print dialog.
The catalog merge is exactly what you need.
There is help here as well as a training course.
http://office.microsoft.com/en-us/assistance/CH010504381033.aspx

 

[D]

Okay, I will try to get my hands on a machine with 2003 in it. Thanks for
your help!