Mailmerge numbers from Excel

[Ray]

I am trying to mail merge from excel to word to create invoices. The problem
involves the merge of numbers into a word document in letter format. The
required numbers have now been entered onto the excell spreadsheet manually
for a range of people, having initially been calculated by formula. The cells
are formatted for number to two decimal places. However, on transfer to
word, the numeric data is no longer discrete to two decimal places but is now
running to several decimal places.

A second subsidiary problem is that the numbers in word are not correctly
alligned vertically to form a table. This makes reading the numbers in word a
real pain and it looks really unprofessional. Anybody any ideas for solving
these dilemas?

 

[Doug Robbins - Word MVP]

Press Alt+F9 to reveal the field codes and inside the closing } of the merge
field that you want formatted to two decimal places, insert the following
formatting switch:

\# ",0.00"

For the alignment issue, use a table with the currency amounts in a separate
column that is right aligned.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Ray]

Hi Doug

This was most helpful and solved the problem. It appears that the difficulty
lies within Word mailmerge rather than within Excel formulas.