many documents into 1

[LU]

I have about 50+ documents all of them are being edited by different sources.
I need to pull them into 1 main document and then create a table of
contents, index, and provide cross referencing.

A) Can this be done?
B) How can this be done?
C) Is there any online references I can view to learn more about doing this?

Thank you

 

[Dawn Crosier]

I really would not recommend pulling that many documents into one
document. However, if you want to have a common table of
contents and Index, you should be able to accomplish that by
using the RD field. See http://www.mousetrax.com/mastdoc.html
for assistance in compiling your document.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

I have about 50+ documents all of them are being edited by
different sources.
I need to pull them into 1 main document and then create a table
of
contents, index, and provide cross referencing.

A) Can this be done?
B) How can this be done?
C) Is there any online references I can view to learn more about
doing this?

Thank you

 

[LU]

Dawn,
A)Why don't you recommend this?
B)How do you suggest I accomplish this?
C)With your suggestion can I do a common table of contents and index?
Thank you,

 

[Dawn Crosier]

With that many documents being edited by that many different
people, I suspect that you are going to find many formatting
issues occurring if you attempted to bring all the documents into
one document. How do you expect the document to handle many
different formats of the style Normal? The number of section
breaks alone in a document of that size will have a high chance
for corruption.

If you follow the directions in the article:
http://www.mousetrax.com/mastdoc.html you can have a common
table of contents and index. The RD field also enables you to
have common page numbering.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

Dawn,
A)Why don't you recommend this?
B)How do you suggest I accomplish this?
C)With your suggestion can I do a common table of contents and
index?
Thank you,

 

[LU]

Dawn,
You are right about the formatting issues and I did read your article.
Q1) After using the RD and creating a TOC what will be displayed in the TOC
will it be any text formatted as Heading like the master document does?
Q2) To create an index will I still have to Alt+Shift+x the lines I want to
make an index?
Q3) Using the method you describe in the article how could I print all the
files in the order I put them in the TOC?
THANKS!

 

[LU]

I've tested and here is what I came up with.
I'll have to go into each document and format text with the heading style,
and index text to get it to print out on the table of contents and on an
index (Got it)

The TOC is given me a error- no bookmark defined. I added a bookmark to 2
documents, but on the TOC they both give page 1. (Not sure what I"m doing
here or why)

I tried your brief description of page numbering, but I get an error- no
bookmark name given. (Not sure what I'm doing here and not sure it will give
me the correct page number on the TOC i'm building.)

Lastly, it looks like I will have to print each document one by one.
Any suggestions would be great.

 

[LU]

Here is where I'm at now.
I went into two documents and created a header. Put page numbers right
after each other and then bookmarked them. This gave me the correct page
number sequence in the table of contents. I'm assuming I'll have to do this
for all documents.

For the index I highlighted the text, then alt+shift+x, then put current
page number. This seems to work

I noticed I'm having to open and close the documents often as it keeps
giving me not valid directory name. no entries found.

 

[Dawn Crosier]

Yes, you will have to modify all your documents.

Are your documents on a network drive? Perhaps the problem is
that the network is running slow. You might try moving your
documents to your C:\ drive to see if that fixes the "valid
directory name". I have not run into that problem before, sorry.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

Here is where I'm at now.
I went into two documents and created a header. Put page numbers
right
after each other and then bookmarked them. This gave me the
correct page
number sequence in the table of contents. I'm assuming I'll have
to do this
for all documents.

For the index I highlighted the text, then alt+shift+x, then put
current
page number. This seems to work

I noticed I'm having to open and close the documents often as it
keeps
giving me not valid directory name. no entries found.

 

[Dian D. Chapman, MVP]

Sounds like the documents you're using have links to files or
hyperlinks, or even images to paths that you don't have. This probably
happened because someone who was modifying the content added a file,
image or link to something on THEIR computer...that is not the correct
path on YOUR system.

You'll have to troubleshoot these docs. Granted...what you're dealing
with you NOT be fun..mostly because those editing the docs are not
doing it properly, so you'll have a mess to sort through.

To find any links, you should go through each document...hit Ctrl + A
to select all and then hit Shift + F9 to switch to fields. Then you'll
have to go through and look for any path links, i.e., c:\my documents
type of full paths...and adjust them as needed.

Good luck!

Dian D. Chapman, Technical Consultant
Microsoft MVP, MOS Certified, Editor/TechTrax

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