MS Project 2003 - Cost attending a weekly status meeting

[aww91]

Hi,

I want to include the cost of having five people attend an hour
meeting. Currently the cost for a fixed duration meeting shows a total
cost of $50 for the 1 hour meeting regardless of how many people
attend. Is it possible to show instead the total cost for each
person's time attending the meeting ($50/hour + $50/hour + $50/hour+
$50/hour+ $50/hour = $250)? Can someone explain to me what I am
missing in this equation?

Task: Weekly Status Meeting
Type: Fixed Duration
Effort Driven: no
Duration: 1 hr
Work: 1 hr
Units: 11% for each attendee

Thank you in advance for your reply,

 

[John]

Hi,

I want to include the cost of having five people attend an hour
meeting. Currently the cost for a fixed duration meeting shows a total
cost of $50 for the 1 hour meeting regardless of how many people
attend. Is it possible to show instead the total cost for each
person's time attending the meeting ($50/hour + $50/hour + $50/hour+
$50/hour+ $50/hour = $250)? Can someone explain to me what I am
missing in this equation?

Task: Weekly Status Meeting
Type: Fixed Duration
Effort Driven: no
Duration: 1 hr
Work: 1 hr
Units: 11% for each attendee

Thank you in advance for your reply,

aww91,
If each person attending has a rate of $50/hr, then why is the
assignment level only 11%? If 4 people attend for one hour, then you
basically have 4 resources at 100% each. They aren't doing anything
else, (assuming they are paying attention at the meeting and not playing
with there cell phones or PDAs), while they are at the meeting.

Hope this helps.
John
Project MVP

 

[Steve House [Project MVP]]

Amplifying John's post re the 11% assignment. The assignment percentage is
not the percent of the workday that someone is assigned to a task. It is
the percent of the task time that is reflected in useful work output. A
person that does 1 hour of work over one hour of duration is working at
100%. A person who does 1 hour's worth of (full-time) work but takes all
day to do it is working at 12%.

 

[aww91]

John, thanks for your observation. I think I got it figured out now.

You are correct in that the units should be "Fixed" at 100% (1
unit), while the duration of the meeting is entered at 1 hour leaving
MS Project to calculate the third leg of the equation Work which is
five hours. The cost table now shows $250.00 - the actual cost of
the meeting.

Thanks Steve to you as well.

 

[John]

John, thanks for your observation. I think I got it figured out now.

You are correct in that the units should be "Fixed" at 100% (1
unit), while the duration of the meeting is entered at 1 hour leaving
MS Project to calculate the third leg of the equation Work which is
five hours. The cost table now shows $250.00 - the actual cost of
the meeting.

Thanks Steve to you as well.

aww91,
You're welcome.
John