Newbie: Automatic Scheduling by Priority and Resource Name

[Lukas Bradley]

Hi all,

I'm just learning Microsoft Project Professional 2002, and like it so far.

I have all my tasks in, as well as a priority number, a resource name, and a
duration. Is there any way for MS Project to automatically organize the
Gantt Chart (or just the Start Time) by priority number and resource name?
It seems like this should be an easy thing to do, but I can't find out how.

Thanks for any and all help.

Lukas

 

[Mike Glen]

Hi Lukas,

Firstly, be advised that the Priority setting is only used by Project to
decide which task to move when a resource is overallocated - it has no other
use. That being said, have a look at Project/Sort/Sort by.../ and you have
three levels of sort you can select by field.

For reference to all the Project Newsgroups, please see FAQ No 24: Project
and Project VBA Newsgroups

For Project 2002 questions, on the msnews.microsoft.com server, try these
newsgroups:

For Project 2002 Professional version:
microsoft.public.project.pro_and_server

For Project 2002 Standard version:
microsoft.public.project.standard_and_server

You are more likely to get an answer there. If you cannot access those
newsgroup, then re-post here stating that fact and we'll do our best to
help.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[Dale Howard]

Lukas --

1. To organize your task list by Priority number, click Project - Group
by - Priority.

2. To organize your project by resources, click View - Resource Usage

Hope this helps.

eDale

 

[Lukas Bradley]

Thank you for the reply.

I appreciate your response, but I don't want to sort. I want Project to
modify the start time for each of my tasks given a duration, priority, and
resource.

In other words, I know that Joe has three tasks, each taking 4 hours a
piece. However, these tasks are ranked by priority. Instead of me having
to drag around each task on the Gantt chart, or change the start date and
time for each, I want Microsoft Project to determine that the highest
priority task should be completed first. The next highest priority task
should then be automatically scheduled to start after the other task is
completed, and so on.

As of now, I have lots of tasks, assigned to the same person, with different
priorities, all on starting the same date. It would seem as if Project
could solve this easily, and save me a lot of time.

Before I posted, I checked all the FAQs you listed, as well as others. I
also did a search on this board for this answer, but could find nothing. If
priority is meaningless, I still need tasks automatically arranged in time
so they don't overlap. How is this done?

Again, thanks for all the help. Again, I'm using Project 2002 Pro.

Lukas

 

[Mike Glen]

OK, Lukas, try Tools/Resource Levelling.../Levelling Order:
Priority,Standard/Level Now.

Mike Glen
MS Project MVP

 

[Lukas Bradley]

Found what I was looking for.

Under Tools | Level Resources...

Lukas

 

[Mike Glen]

Please don't cross post.

Mike Glen
MS Project MVP