Overallocation?

[wt]

If I click on the "Resource Allocation View" icon, then "repeatedly" click on
the "Go To Next Overallocation" icon, the cursor will jump to the over
allocated cells in the table section of the view.

Is there a pattern for the cursor to jump among the over allocated cells?
For example, will it jump from the 1st over allocated cell on 12/1/08, then
to the 2nd over allocated cell on 12/1/08 and so on until there is no more
over allocated cell on 12/1/08. Then it starts again on 12/2/08 (i.e., the
next day)?

It seems to me the cursor jumps among the overallocated cells "somewhat"
randomly. I don't see a pattern.

 

[JulieS]

Hello,

The command goes first by date, then by resource and shows the start
of each overallocation. So, if Resource A, B, and C are all
overallocated on Dec 1 it will show each of those overallocations in
turn. Then it will proceed until it finds the start of the next
overallocation. You may see date appear in red after Dec 1 that the
"Go to next overallocation" command doesn't stop on if those
overallocations are continuations of the overallocation started on
Dec 1. If you have overallocations caused by the overlap of several
tasks during a day, the command may appear to stop on that day
several times.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[wt]

Hi Julie,

Thanks and yes, that explains it. No wonder the cursor appears to be jumping
around somewhat randomly.

To check the over allocations, below is what I do. --- Do you know of a
better way?
1. Click on Resource Allocation.
2. Click on Resource Graph.
3. Slide the cursor to choose a start date.
4. Use the mouse wheel to cycle through all the resources. (If I have many
resources then this step is a pain.)
5. The red bars on the top half of the window indicate the over allocations.
The over allocated tasks are on the lower half of the window.

Note: I don't do resource leveling but manage the over allocations on a
weekly basis so I need to know the details which resource is over allocated.

 

[JulieS]

Hi wt,

I usually follow the steps below:

Show the Resource Management Toolbar
Click the Resource Allocation button to show the Resource Usage view
over the Leveling Gantt
Click in the top left side of the Resource Allocation view and press
CTRL + Home to roll the usage view to the top resource.
Click in the top row on the right side and press CTRL + Home to roll
the timescale back to the beginning of the project
Click the "Go to Next Overallocation" button to move through the
project and stop on overallocations.
Resolve as appropriate.

I'm not too fond of the Resource Graph as it doesn't allow me to
easily determine which assignments are causing the overallocation.
The Leveling Gantt shown in the bottom of the Resource Allocation
view allows me more easily to view tasks and well as successors as
well as other resources who may be assigned to the specific task.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[wt]

Julie,

Your way will work for me too. Thanks.

Hi wt,

I usually follow the steps below:

Show the Resource Management Toolbar
Click the Resource Allocation button to show the Resource Usage view
over the Leveling Gantt
Click in the top left side of the Resource Allocation view and press
CTRL + Home to roll the usage view to the top resource.
Click in the top row on the right side and press CTRL + Home to roll
the timescale back to the beginning of the project
Click the "Go to Next Overallocation" button to move through the
project and stop on overallocations.
Resolve as appropriate.

I'm not too fond of the Resource Graph as it doesn't allow me to
easily determine which assignments are causing the overallocation.
The Leveling Gantt shown in the bottom of the Resource Allocation
view allows me more easily to view tasks and well as successors as
well as other resources who may be assigned to the specific task.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[JulieS]

You're welcome wt. Glad to have helped and thanks for the feedback.
Julie